Maintenance Administrator

Civeo North America; Fort McMurray; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading maintenance services provider seeks a Maintenance Administrator in Fort McMurray, Alberta, to support operations through administrative tasks. This role requires 3-5 years of relevant experience and proficiency in JD Edwards and Microsoft Excel. The ideal candidate will manage inventory, assist with procurement, and collaborate closely with the Maintenance Manager. A commitment to diversity and inclusion is valued. Apply online for this role to join a collaborative team.

Qualifications

• 3-5 years of experience in trades administration or warehousing.
• Familiarity with accounting software, JD Edwards preferred.
• Intermediate to advanced proficiency in Microsoft Excel.
• Ability to work autonomously.
• Strong analytical and problem-solving skills.
• Exceptional organizational and time management skills.
• Operating a Skid steer/Fork lift is an asset.

Responsibilities

• Provide administrative support to the Maintenance and Utilities department.
• Assist with coding time and materials for operations and projects.
• Collaborate with the Maintenance Manager for procurement processes.
• Manage inventory processes and coordinate deliveries.
• Source materials and solicit quotes as needed.
• Generate order requests and forward invoices to Supply Chain.
• Maintain a comprehensive database of purchase orders.
• Produce reports and forecasts as required.
• Document all maintenance activities meticulously.
• Assist in shipping and receiving for the site maintenance warehouse.

Skills

Accounting software proficiency (JD Edwards)

Intermediate to advanced Microsoft Excel skills

Analytical and problem-solving skills

Organizational skills

Time management abilities

Ability to operate Skid steer/Fork lift

Job description

Overview

Job Description Civeo Camp Installations Employees LP is actively seeking motivated candidates for the position of Maintenance Administrator to support Civeo Fort McMurray Maintenance operations. As a vital member of the Civeo Maintenance team, the successful candidate will play a pivotal role in providing remote administrative support for various operational facets, including maintenance, accounting, and billing, working on a 14-day on, 14-day off rotation schedule.

Responsibilities

• Offer comprehensive administrative assistance to the Maintenance and Utilities department, encompassing operations, maintenance, accounts payable, all from a remote location.
• Assist with coding and assigning time and materials for routine operations and project costing.
• Collaborate closely with the Maintenance Manager and supply chain personnel to facilitate the procurement of necessary parts and equipment, based on purchase requisitions.
• Oversee inventory management processes, coordinating with the Maintenance Coordinator, Maintenance Supervisor, and Sr Maintenance Warehouse Administrator to ensure timely pickup and delivery of supplies to the site.
• Source materials and solicit quotes as per client specifications, ensuring adherence to agreed-upon contractual timelines for service delivery.
• Generate order requests for PO’s, forward invoices into Supply Chain for received material.
• Maintain a comprehensive database of purchase orders spanning all site departments, ensuring efficient tracking and record-keeping.
• Compile and produce reports and forecasts as mandated by operational &/or maintenance requirements.
• Ensure meticulous documentation of all maintenance activities, capturing pertinent details such as performed tasks, materials utilized, and time expended (LEMs).
• Supply coverage/assist site maintenance warehouse(s) with shipping, receiving, stock put away, issuing of material.

Qualifications

• Possess 3-5 years of progressively responsible experience in trades administration and or warehousing, or an equivalent blend of training and practical exposure.
• Exhibit hands-on familiarity with accounting software, with a preference for proficiency in JD Edwards.
• Command intermediate to advanced proficiency in Microsoft Excel.
• Capable of functioning autonomously with minimal oversight.
• Showcase robust analytical and problem-solving capabilities.
• Possess exceptional organizational skills coupled with effective time management abilities.
• Ability to operate a Skid steer/Fork lift for unloading/loading of material an asset.

While we own an incredible responsibility to provide remarkable service to our guests from various walks of life, we are also strongly committed to providing inclusive, equitable and respectful workplace to our employees and for our communities we serve.

We continuously seek to improve our diversity and inclusion practices to establish a respectful and collaborative workforce. In pursuit of our diversity and inclusion values, we seek applicants with a varied range of skills, experiences, and competencies. All those qualified individuals who would further contribute to our diversification are encouraged to apply.

To apply, please submit resume online to http://civeo.com/people-careers/job-opportunities/