Litigation Assistant

Linds & Associates; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A well-established law firm in Toronto seeks a Litigation Assistant to support the team with file management and administrative tasks. The ideal candidate will have a college diploma in legal assistant studies and at least 2 years of experience in Insurance Defence Litigation. Proficiency in MS Office 365 and attention to detail are essential. This role offers a collaborative, team-oriented environment.

Qualifications

• Minimum 2 years' experience as a legal assistant in Insurance Defence Litigation.
• Knowledge of Rules of Civil Procedure and latest changes.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Associates with management of files including document preparation.
• Transcribe dictation of technical and confidential documents.
• Organize and maintain office files/records.

Skills

Communication skills

Detail-oriented

Time management

Proficiency with MS Office 365

Knowledge of legal documentation

Education

College diploma in legal assistant studies

Tools

MS Office 365

E-Copy

Amicus Attorney

PCLaw

Job description

Overview

Litigation Assistant - Permanent

Toronto, Ontario

JOB-1506 Litigation Legal Assistant

North Toronto

Easily accessible by Subway / TTC and Highway 401

Our client, a well established law firm located in the Yonge / Sheppard area is in need of a Legal Assistant to join its team. This is an exciting opportunity to join a friendly, team oriented law firm.

This is a new role because of growth.

Specific Responsibilities

• Assist Associates with management of their files, which includes :
• Proactively and independently preparing documents to meet upcoming deadlines.
• Complexity of documents varies, but general instructions will be provided and precedents are to be followed
• Transcribes dictation of technical and / or confidential nature
• Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action
• Compose routine letters and memos from general instruction
• Routes or answers routine correspondence not requiring the lawyer’s attention and initiates follow-up action, as required
• Organize and maintain office files / records in accordance with firm’s procedures and best practices
• Maintain Amicus Attorney calendar, ensures lawyer is kept abreast of upcoming appointments / meetings / court filings / court proceeding dates
• Proper filing of emails received for lawyer
• Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
• Prepares special reports which involves gathering and summarizing data
• Liaises between the principal and various internal and external individuals, groups and clients at all levels
• Abide by Firm policies including the policy on confidentiality

Required Qualifications

• Education and Experience :
• College diploma in legal assistant studies; plus a minimum of 2 years’ experience as a legal assistant working within Insurance Defence Litigation.
• Core Competencies :
• Knowledge of the Rules of Civil Procedure and up-to-date with recent changes
• Proficiency with computers including MS Office 365, E-Copy, Amicus Attorney, PCLaw etc.
• Excellent verbal and written communication skills
• Organized and meticulous with follow-up and attention to detail
• Time management skills with the ability to work under pressure in order to meet multiple deadlines
• Ability to work independently, be proactive and show initiative
• Flexible team player who is client service oriented
• Thorough understanding of litigation legal documentation