Legal Assistant, Trademark Prosecution

Business Professionals; Ottawa; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading Canadian law firm is seeking a Legal Assistant for its Trademark prosecution group in Ottawa. The role requires strong administrative support skills, experience in the Intellectual Property field, and includes responsibilities like managing file setups and client correspondence. Successful candidates will work primarily in the office with flexibility for remote work up to 2 days a week.

Benefits

Hybrid work arrangement

Diverse and inclusive work environment

Professional development opportunities

Qualifications

• Minimum of three to five years of experience in a Legal Assistant role in the Intellectual Property industry.
• Strong technical skills in MS Office suite.
• Requires exceptional communication skills, both written and verbal.

Responsibilities

• Manages new file setup including gathering information for client intake process.
• Prepares draft client correspondence and manages submissions to the Canadian Intellectual Property Office.
• Handles confidential materials and documents.

Skills

Administrative Law

Intellectual Property

Legal Research

Client Service

Education

Community College Certificate in Legal Secretarial Assistant

Tools

MS Office Suite

Job description

Overview

Osler Hoskin & Harcourt LLP is one of Canada''s leading business law firms. Advising many of Canada''s corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montreal Ottawa Vancouver Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exiting place to further your career or carve out a new path.

Position

We are currently recruiting a Legal Assistant to join our Trademark prosecution group in our Ottawa office. The successful incumbent will provide administrative support to Legal Practitioners in addition to working with a team of Trademark prosecution practice team members. The successful candidate must demonstrate initiative high attention to detail and ability to work both independently and collaboratively in a fast-paced environment. The position requires very strong communication skills both written and verbal in addition to strong client service skills and organization.

Major Responsibilities

• Manages new file setup including gathering information for client intake process workspace management creating and managing files in document management system
• Provides support to Legal Practitioners by assisting with administrative tasks including deadline tracking reminders actioning and responding to critical Trademark prosecution deadlines
• Prepares draft client correspondence including formatting finalizing correspondence and other materials
• Effectively utilizes knowledge of Canadian trademark prosecution Opposition Board Proceedings Nice Classification and Madrid Protocol workflow to manage client matters with the direction and final approval of Legal Practitioners
• Prepares preliminary Trademark submission drafts for review by Legal Practitioner and reporting to clients
• Revises and finalizes final submissions as approved by Legal Practitioners including filing submissions using the Canadian Intellectual Property Office online filing system
• Corresponds with clients triages incoming correspondence for Legal Practitioners actions and follows up to ensure client service standards are met
• Handles confidential materials and documents
• Performs other duties as required

Position Requirements

Education and Experience

The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent strong technical skills (MS Office suite) be a team player have a positive attitude and professional image and possess a minimum of three to five years of experience in a Legal Assistant role in the Intellectual Property industry. An equivalent combination of education training and experience is acceptable.

We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada''s leading law firms please reply in confidence with a cover letter and rsum by the closing date.

NO AGENCIES OR PHONE CALLS / EMAILS PLEASE.

LI-TR1

LI-Hybrid

Key Skills

Administrative Law, Intellectual Property, Employment Law, Advocacy, Legal Research, Contract Law, Criminal Cases, Legal procedures, Law, Legal Operations, Private Practice, Civil Litigation, Federal Courts, Labor Law, Arbitration Law

Employment Type : Full-Time

Experience : years

Vacancy : 1