Legal Assistant

Smart & Biggar; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading IP law firm in Montreal is looking for Legal Assistants to support patent and trademark agents with various administrative tasks. The ideal candidate will have a Legal or General Administrative Assistant Diploma, with 1-3 years of experience. Proficiency in MS Office and excellent communication skills are essential. Benefits include a competitive compensation structure and a flexible benefits program.

Benefits

Competitive compensation structure

Flexible benefits program

Personal days

Qualifications

• 1-3 years' experience as an assistant in a legal or professional services environment.
• Previous experience with intellectual property is an asset.
• Ability to deal directly with clients and all levels of staff.

Responsibilities

• Prepare and file patent or trademark correspondence with CIPO.
• Analyze documents from patent offices and write client reports.
• Track compliance with deadlines.
• Perform general administrative duties including time entry and record management.
• Prepare correspondence to clients and other parties.

Skills

Interpersonal skills

Communication skills

Attention to detail

Organizational skills

Proficiency in MS Office

Education

Legal or General Administrative Assistant Diploma

Job description

Overview

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH is the Asia Pacific’s leading intellectual property services group, comprising a network of member firms working in eight IP jurisdictions and servicing more than 25 countries. The group includes leading IP firms AJ Park, Griffith Hack, Pizzeys and Spruson & Ferguson and Smart & Biggar. IPH employs across Australia, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, Thailand, and Canada.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity

We are currently looking for Legal Assistants to join our national teams. In this role you will be part of our administrative team providing operational support to our patent or trademark agents and lawyers.

Responsibilities

• Prepare and file patent or trademark correspondence and related documents with the Canadian Intellectual Property Office (CIPO)
• Analyze documents received from the patent offices and write associated client reports
• Track and ensure compliance with statutory and internal deadlines
• Perform general administrative duties including creation of outgoing correspondence, time entry, preparation of invoices/billings and record management (in a paperless environment)
• Prepare correspondence to clients, foreign associates, CIPO, and other parties as required
• Other duties may be assigned or amended as required

Qualifications, Competencies And Experience

• Legal or General Administrative Assistant Diploma
• 1-3 years’ experience as an assistant in a legal or professional services environment, previous experience with IP would be considered an asset
• Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff
• Excellent attention to detail, highly organized and proactive
• Highly proficient in MS Office and ability to learn new software and technology quickly

Compensation and Benefits

• A competitive compensation structure based on transparency, clarity and fairness;
• A flexible benefits program;
• Personal days to help balance personal and professional commitments;
• Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.