Legal Administrative Assistant

TAG HR; Ottawa; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A recruiting agency is seeking a Legal Assistant in Ottawa, Ontario. The successful candidate will provide essential administrative support to lawyers, manage schedules, draft legal documents, and perform general administrative tasks. Ideal applicants have 2+ years of experience in a related field and strong communication skills. Benefits include free parking, a hybrid work model, and professional development opportunities.

Benefits

Free Parking

Working Hybrid Model

Employer Paid Group Health Benefits

RRSP Matching

Generous Vacation and Sick Leave

Annual Wellness Allowance

Professional Development Opportunities

Qualifications

• 2+ years of working experience in administration, preferably in a legal or professional services environment.
• Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.

Responsibilities

• Organize the flow of work through the lawyer’s office and initiate follow-up action.
• Prepare legal documents, including affidavits, briefs, motions, and subpoenas.
• Conduct legal research using WestlawNext and LexisNexis.

Skills

Excellent written and verbal communication skills

Strong attention to detail and accuracy

Ability to provide excellent customer service

Proficiency in MS Office & Adobe Pro

Education

Post-secondary degree or diploma in a related field

Job description

Legal Assistant

$55,000 - $65,000

Our client is seeking a Legal Assistant who can provide administrative support to multiple lawyers in terms of scheduling, drafting, corresponding, and other general administrative tasks.

Duties and Responsibilities

Schedule Maintenance

• Organize the flow of work through the lawyer’s office and initiate follow-up action in a timely manner to meet multiple deadlines.
• Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed.
• Manage the bring-forward systems on a daily basis to ensure important deadlines are met.

Drafting and Correspondence

• Liaise between the lawyers, contacts, and clients.
• Prepare legal documents, including (but not limited to) affidavits, briefs, motions, subpoenas, appearance sheets, minutes of settlement, release agreements, etc.
• Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
• Maintain and update current client and arbitrator contact lists.
• Respond to routine correspondence by mail, email, and telephone calls.

General Administration

• Perform conflict searches, create, and maintain files, and close files as instructed.
• Open new client files and matters.
• Arrange and prepare courier services and pickups.
• Mail sorting and scanning.
• Support case preparation by assembling materials required during hearings.
• Maintain electronic copies of all documentation in the firm's database to supplement available precedents.
• Input and validate lawyers’ time dockets; coordinate lawyers’ monthly/yearly docket totals as requested.
• Track lawyers’ Law Society of Ontario (LSO) Continuing Professional Development hours, and input into the LSO portal.
• Prepare or make changes to lawyers’ conference and/or seminar presentations.
• Conduct legal research by using WestlawNext and LexisNexis.
• Prepare cheque requisitions and trust deposit instructions.

Qualifications

• Post-secondary degree or diploma in a related field.
• 2+ years of working experience in administration, preferably in a legal or professional services environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.
• Ability to provide an excellent customer service and ensuring professionalism.
• Proficiency in MS Office & Adobe Pro.

Benefits

• Free Parking
• Working Hybrid Model
• Employer Paid Group Health Benefits
• RRSP Matching
• Generous Vacation and Sick Leave
• Annual Wellness Allowance
• Professional Development Opportunities