Intermediate Office Services Administrator

Edgetech Computing Inc; Calgary; On-site; CAD 65,000; Full time

Job summary

A technology services company in Calgary is seeking an experienced Office Administrator to manage full-cycle accounts receivable, payroll processing, and general office administration. The ideal candidate will have at least 6 years of relevant experience, strong organization skills, and proficiency in QuickBooks. This full-time position offers a salary of $65,000 per year along with extended health benefits.

Benefits

Extended health care

Life insurance

Paid time off

Qualifications

• 6 years of relevant experience in a similar role.
• Ability to work with minimal supervision.
• Currently living in Calgary area.

Responsibilities

• Manage full-cycle Accounts Receivable and Client Billing.
• Process Payroll and Consultant Payments.
• Lead weekly financial meetings and support Year-End preparation.

Skills

MS Office 365

QuickBooks Online

Ceridian Payroll software

Exceptional organization skills

Attention to detail

Multitasking

Oral and written communication

Education

Post-secondary education in business/accounting

Job description

Overview

Position Overview

We encourage all applicants to kindly read the job description fully and to answer the screening questions truthfully.

This role is ideal for a highly motivated and goal-oriented individual. The ability to anticipate the needs of the President and being in tune with the day-to-day operations of the company and needs of the Executive Team is an essential quality for this role. This individual will maintain positive, productive working relationships with internal and external parties and will manage these relationships in a manner that promotes a positive corporate image, builds morale and supports collaboration.

This is a Monday to Friday in-person full-time position with extended health benefits and training opportunities. The successful candidate will be energetic, polished, professional, have outstanding customer service skills and the ability to work with none to minimal supervision while ensuring the office services are provided with the highest level of excellence.

Key Responsibilities

• Manage full-cycle Accounts Receivable and Client Billing: quoting, invoicing, renewals, timeblocks, and payment processing
• Coordinate Accounts Payable: vendor setup, purchases, bill entry, and PO management
• Process Payroll and Consultant Payments, including health benefits, on-call pay, reimbursements, and time-off tracking
• Lead weekly financial meetings; support monthly forecasting, Year-End preparation, and tax filings (GST, PST, WCB, income tax)
• Coordinate hardware / software procurement, vendor communication, quoting, order placement, and maintain procurement records
• Plan and coordinate project quotes and installations
• Support software licensing renewals and client onboarding (Microsoft, Adobe, Checkpoint)
• Coordinate team scheduling and follow up on deadlines and task completion
• Manage general office administration and vendor relationships
• Assist with process improvements, documentation, policy implementation, and maintain internal Accounting and Procurement Handbooks
• Coordinate Installation Projects
• Other duties as assigned

Qualifications

• Post-secondary education with a business / accounting focus preferred
• 6 years of relevant experience in similar role
• Strong knowledge MS Office 365 and proficient with general office applications
• QuickBooks Online experience is a must
• Ceridian Payroll software knowledge is required
• Exceptional Organization skills
• Great attention to detail and ability to multitask under strict deadlines
• Self-motivated and able to work with minimal supervision
• Ability to work well independently and in a team environment
• Excellent oral and written communication skills
• Ability to work after hours when required
• Currently living in Calgary area
• Must own a reliable and insured vehicle
• Valid Class 5 Driver's license required
• Clear criminal record
• Available to start immediately

Note: This role is not eligible for relocation. Candidates may be required to undergo a comprehensive background check as part of the hiring process.

About Us

With 28 years of experience in the industry serving local and international businesses in different fields, we have developed successful relationships while delivering the highest professional technical services to help our Clients keep pace with today\'s ever-changing IT world. Our expertise includes Oil & Gas, Financial, Health Care, Real Estate, Commercial Property Management, Hospitality, Education, Marketing, Legal, Agricultural, Arts, Sports and much more.

At Edgetech Computing, our employees and consultants are our greatest asset and the most important part of our business. Our dedication to our clients is reflected in our commitment to providing excellent service.

We thank all the applicants for their interest in becoming part of Edgetech Computing, however, only those who meet the criteria will be contacted for an interview.

Job Type

Full-time

Pay

$65,000.00 per year

Benefits

• Extended health care
• Life insurance
• Paid time off

Application question(s)

• Do you live in Calgary, AB?
• From Junior, Intermediate or Senior, what\'s your level of expertise with online QuickBooks?
• From Junior, Intermediate or Senior, what\'s your level of expertise with Ceridian?
• From Junior, Intermediate or Senior, what\'s your level of expertise in Accounting?
• From Junior, Intermediate or Senior, what\'s your level of expertise with Office365 suite?
• From Junior, Intermediate or Senior, what\'s your level of expertise in Product Procurement?
• From Junior, Intermediate or Senior, what\'s your level of expertise in tax fillings?
• From Junior, Intermediate or Senior, what\'s your level of expertise with Health Benefits coordination?

Experience

• Office Administration: 6 years (required)

Licence / Certification

• Driving Licence (required)

Work Location

In person