Human Resources Specialist

Community-Based Research Centre; Vancouver; Hybrid; CAD 60,000; Full time

Job summary

A non-profit health organization in Canada seeks a Human Resources Specialist to manage hiring processes and support HR functions. This role involves coordinating recruitment, maintaining employee records, and administering benefits. Candidates should have relevant HR experience and knowledge of HR practices. The position is full-time with a flexible remote option available. Interested applicants are encouraged to demonstrate a commitment to equitable HR practices in their application.

Benefits

Generous vacation time

Extended health benefits

Employee and Family Assistance Program

Qualifications

• 2-3 years of experience in Human Resource Management.
• A degree or diploma in Human Resource Management.
• Minimum 1 year of HRIS experience.

Responsibilities

• Coordinate hiring processes from recruitment to onboarding.
• Maintain accurate and up-to-date employee files.
• Support benefits administration and payroll processing.

Skills

HRIS experience

Communication skills

Knowledge of Employment Standards Acts

Proficiency in Microsoft Office

Education

Degree in Human Resource Management

Tools

ADP Workforce Now

Google Workspace

Job description

Position Type: Full-Time; indeterminate term (considered permanent)
Annual Salary: $60,000.00/year
Schedule: 37.5 hours weekly – regular working hours are 9am-5pm in your local time zone (flexible)
Start Date: 15 February 2026 (some flexibility)
Location: Remote, within Canada (hybrid option in Vancouver or Toronto)
Language: Primary working language is English; French language skills are an asset (please indicate language skills in your cover letter or resume).
Reports to: Associate Director of Human Resources
Application Deadline:30 December 2025, 4:00 PM Pacific Time

Community-Based Research Centre (CBRC) promotes the health of people of diverse sexualities and genders through research and intervention development. CBRC’s core pillars—community-led research, knowledge exchange, network building, and leadership development—position the organization as a thought leader, transforming ideas into actions that make a difference in our communities. CBRC was incorporated in 1999 and is a non-profit charitable organization. Our main office is located in Vancouver, British Columbia, and we have a satellite office in Toronto.

CBRC’s Operations / Administration Department is the backbone of CBRC, ensuring everything runs smoothly behind the scenes. We support our Communications, Two-Spirit Health, Research, and Education, Knowledge Mobilization, and Policy Departments, as well as our Board of Directors, in functional areas such as finance, human resources, information technology, and general administration, ensuring our colleagues have the resources they need to work effectively and efficiently. A cohesive, engaged group of sector professionals, the Operations / Administration team focuses on solving problems, improving workflows, and enabling others to succeed in support of CBRC’s mission and vision.

CBRC believes in work led by and for the community. As part of our commitment to employment equity, we encourage applications from Indigenous people, Black people, and people of colour (IBPOC), Two-Spirit people, queer, trans and non-binary people, people living with HIV, people living with Hepatitis C, disabled people, 2S/LGBTQIA+ women, and other people with fabulous and diverse identities and experiences. CBRC acknowledges that not everyone is able to publicly disclose these identities, and we do not expect that employees will disclose this in the course of their work.

At CBRC, we recognize that some applicants have experienced barriers to traditional educational and employment opportunities. We consider various combinations of education, employment, volunteer, and lived experience and encourage applicants to highlight these experiences in their cover letter and resume.

CBRC does not use artificial intelligence (AI) tools to screen, assess, select, or interview job applicants. Every application is reviewed by a member of our Human Resources team. Applicants' personal and identifying information is stored securely and confidentially, and is not processed through AI software.

Description

Reporting to the Associate Director of Human Resources and working closely with members of the Operations team, the Human Resources Specialist fulfills essential Human Resources functions in support of CBRC’s mission and internal culture. They coordinate hiring processes from recruitment to orientation, ensure employee files are accurate and up-to-date, lead benefits administration, support payroll processing, maintain our Human Resources Information System (ADP Workforce Now) and internal HR calendars, support policy development and implementation, and ensure compliance with Employment Standards Acts and other regulatory frameworks across multiple jurisdictions.

Primary Job Responsibilities

1. Recruitment, Selection, and Onboarding (35%):

• Coordinates hiring processes including:
  • creating job descriptions and postings (based on information provided by hiring managers)
  • prescreening candidates
  • coordinating interviews
  • checking references
  • drafting employment agreements
• Coordinates onboarding processes for new hires, including:
  • liaising with hiring manager and operations coordinator to insure technical and other needs are met
  • preparing materials and information for orientation and other meetings
  • facilitating orientations
• Maintains and updates templates, forms, and records associated with hiring processes.

2. Employee Records and Documentation (35%):

• Maintains internal HR calendars including:
  • tracking employee start dates, benefits eligibility, and performance management schedules
  • tracking and planning monthly / quarterly / annual tasks
• Maintains accurate and up-to-date employee files
• Ensures compliance with data protection and confidentiality regulations
• Processes employment changes (salary increases, promotions, terminations, etc)
• Maintains information, forms, and other documents on various platforms (Drive, ADP Workforce Now, etc)
• Handles sensitive and confidential information with discretion and tact.

3. Benefits Administration and Payroll Support (10%):

• Coordinates administrative processes related to extended health and other benefits (adding / updating / terminating enrollments)
• Acts as main point of contact for employees with questions about benefits coverage
• Supports payroll processing, midyear balancing, and year-end processes.

4. Policy Development & Compliance (10%)

• Supports and participates in the development of progressive, people-centred, anti-oppressive policies, particularly those related to Human Resources practices
• Ensures comprehensive policy materials and supporting documents are easily available
• Creates alternate-format versions of existing and new documents for accessibility purposes.

5. Other Duties & Responsibilities (10%)

• Attends and actively participates in team, department, program/project and all-staff meetings.
• Participates in caucuses, working groups, and committees as needed.
• Other duties as assigned/required.

Education & Experience

• 2-3 years of experience in Human Resource Management, ideally in the not-for-profit sector.
• A degree, diploma, or certificate in Human Resource Management, or equivalent experience (3-5 years at administrator or coordinator level).
• Minimum 1 year experience using an HRIS at “User Administrator” level or higher (ideally ADP Workforce Now)
• Familiarity with Employment Standards Acts and other relevant regulatory frameworks across at least two jurisdictions.
• Demonstrated familiarity with one or more of the following: Workplace Accommodations processes; EDI initiatives and anti-oppressive frameworks; learning & development practices.
• Demonstrated ability to manage multiple competing priorities and self-direct workflows.
• Excellent computer skills and proficiency in Microsoft Office and online collaborative platforms such as Google workspace, as well as proven ability to learn and adapt to new software tools.
• Demonstrated experience working in a hybrid/remote environment.

Other Competencies & Qualifications (assets)

• Ability to work in French.
• 1-2 years payroll and / or benefits administration.
• Demonstrated experience working in a remote / national organization.
• Demonstrated experience coordinating hiring processes, including recruitment & selection.
• Generous vacation time, personal days, and other leave policies
• Extended health benefits, including medical, gender-affirming care, dental, vision, and long-term disability (LTD), life coverage, accidental death and dismemberment (AD&D)
• Employee and Family Assistance Program (EFAP)
• Remote and hybrid work arrangement
• Kind and supportive team

How to apply

Please email your application to Human Resources at [e-mail] and include the job you are applying for in the subject line. All applicants are required to provide a cover letter and a resume. In your cover letter, please include a brief description of your approach to ensuring that HR practices, processes, and policies are people-centred and equitable.

Accessibility

If this process presents barriers, please get in touch via email with the subject line Access: Human Resources Specialist or call us (604-568-7478) to leave a voicemail to discuss alternative formats for submitting an application.

About CBRC

Community-Based Research Centre (CBRC) promotes the health of people of diverse sexualities and genders through research and intervention development.