Human Resources Information Systems (HRIS) Specialist

Home and Community Care Support Services; Toronto; Hybrid; CAD 69,000 - 84,000; Full time

Job summary

A healthcare organization in Ontario is seeking an HRIS Specialist to manage and optimize their HRIS and provide reporting and support for HR functions. The ideal candidate will have a background in HRIS administration and strong analytical skills. This position offers an annual salary ranging from $69,798 to $83,343 with a hybrid work environment.

Benefits

Comprehensive compensation packages

Defined benefit pension plan

Valuable development opportunities

Qualifications

• University degree in related field or equivalent experience.
• Minimum of 3 years experience in administering HRIS applications.
• Demonstrated experience with HRIS/database reporting.

Responsibilities

• Input and maintain confidential employee records in HRIS.
• Act as systems administrator for HRIS.
• Create and analyze HR and Payroll reports.

Skills

HRIS administration

Analytical skills

Communication skills

Database reporting

Education

Bachelor's degree in Human Resources or related field

HRIS certification

Tools

Quadrant Workforce

MS Office Suite

Job description

Overview

CARE AND BE CARED FOR – THIS IS YOUR HOME

Are you a strategic Human Resources professional with a solid understanding of business dynamics and a talent for building strong relationships? Do you have an extensive background in HRIS and Benefits? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Reporting to the Manager, Human Resources, the incumbent acts as the organization’s HRIS specialist responsible for developing and maintaining the HRIS, creating and analyzing a variety of reports, and providing user training and support to others. The HRIS Specialist is also responsible to receive, record and report on time and attendance information, benefit administration, peak period vacation scheduling, and the administration of Quadrant Workforce and QHRNet for all staff (unionized and non-unionized) within assigned portfolios.

What will you do?

• Input and maintain confidential employee records in HRIS
• Act as a systems administrator
• Configure and complete systems upgrades as required
• Identify requirements for system enhancements and development; make recommendations to improve system performance; participate in Quadrant Workforce Testing
• Consult with other HRIS Specialists regarding technical applications and operational issues
• Provide training to new system users and ongoing support to existing users on changes, upgrades and new components
• Create and prepare (run), analyze and review standard and ad hoc HR and Payroll reports monthly, quarterly and annually as needed for payroll, finance, IT, HR, and management
• Complete reports and analysis for monthly operational statements
• Complete year-end configuration for payroll schedule including statutory holidays, reset float cycle, pay cycle, tax table, etc.
• Verify employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; follow up on anomalies with HR, Payroll, staff and management as required
• Design or modify existing reports to meet internal and external data requirements; create and maintain a standard reports library
• Perform routine data audits on HRIS and other HR data systems
• Create, maintain and audit up-to-date positions and organizational structures within all HR Systems including HRIS, Performance Management and Learning Management Systems, and Position Control
• Process, analyze and interpret position data to ensure consistency with Ministry guidelines
• Conduct internal employee transfers and other significant data changes (e.g., updating position codes, titles, salaries)
• Manage reporting modules in the HRIS and extract data for performance indicators and metric reports as required
• Liaise with internal and external technical professionals and vendors to address HR system issues or update configuration
• Create schedule templates in the HRIS for staff in assigned portfolios
• Configure shift activities for assigned portfolios in HRIS based on organizational needs
• Activate and verify employee banks (compensating time, vacation, float days, performance appraisals, sick time, probationary dates) in assigned portfolios
• Verify employee hours for payroll processing; investigate alternative days off to reduce overpayments and take corrective action
• Support scheduling with employee inquiries regarding schedule, hours and banks, and investigate discrepancies
• Work with Payroll personnel to make adjustments where appropriate
• Prepare and submit a variety of reports on HR Analytics as required
• Prepare letters and update HRIS for a variety of activities
• Monitor outstanding benefit payments and prepare correspondence
• Participate in working groups and committees to provide assistance on HR metrics, systems, and position control
• Configure, maintain, and audit all user data within HRIS and conduct manual edits as needed
• Work with payroll and Human Resources Coordinator to update HRIS with new benefit premiums/deductions as required
• Maintain HR components resulting from changes in collective agreements, organizational structure and practices, HR processes and legislation
• Configure, add, maintain and audit security profiles with HR Applications
• Investigate, test, and recommend implementation of new applications to enhance efficiencies and maximize utilization
• Coordinate data imports and exports from all HR Applications

What must you have?

• University degree in a related field (e.g., Communications, Journalism, Public Affairs) or equivalent combination of education and experience
• Diploma or bachelor’s degree in human resources, Business Administration, Office Administration or related field (or equivalent combination of education and experience)
• HRIS courses/certification is preferred
• Minimum three (3) years’ job-related experience in administering an HRIS application
• Demonstrated experience with HRIS/database reporting and analytics
• Demonstrated experience with salary administration practices and related federal/provincial government directives
• Experience in maintaining confidential HR files
• Knowledge of HR tools and systems used to provide HR reporting, employee information and HR metrics
• Excellent analytical skills and ability to interpret data and integrate complex data
• Thorough knowledge and application of Quadrant Workforce and MS Office software (Word, Excel, PowerPoint, Outlook, SharePoint)
• Solid written and verbal communication skills
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date

What would give you the edge?

• CHRP or CHRL designation or working toward such
• Certification in Payroll and/or HRIS Systems Administration
• Fluency in French or another second language would be an asset

What do we offer?

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan
• Hybrid work environment
• Salary: $69,798.47 to $83,343.14 annually

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.