Group Travel Coordinator

Kim Luxe Travel; Remote; CAD 50,000 - 70,000; Full time

Job summary

A bespoke travel design consultancy is seeking a highly organized Group Travel Coordinator to manage complex group bookings from planning through execution. Responsibilities include logistics management, vendor negotiation, financial oversight, and client support, ensuring exceptional service. The ideal candidate must have expertise in contract negotiation, superior organizational skills, and the ability to communicate effectively in a remote environment. A competitive salary, flexible work options, and travel opportunities are offered.

Benefits

Competitive salary based on experience

Performance bonuses

Access to discounted travel opportunities

Supportive team culture

Qualifications

• Demonstrated expertise in contract review negotiation and financial management related to group blocks.
• Exceptional organizational skills and meticulous attention to detail; ability to manage multiple complex projects simultaneously.
• Must possess the ability to communicate assertively and professionally with suppliers and group leaders.

Responsibilities

• Manage all components of group travel including room blocks, flight manifests, and private transfers.
• Communicate with hotels and airlines to secure optimal rates and contracts for groups.
• Monitor payment schedules and manage room attrition deadlines.

Skills

Contract review and negotiation

Organizational skills

Communication skills

Travel booking software proficiency

Tools

GDS Experience

G Suite (Sheets/Excel)

Job description

Kim Luxe Travel is a bespoke travel design consultancy committed to providing exceptional value and uncompromised experiences across all budgets. We specialize in maximizing our clients travel investment by expertly planning everything from luxury incentives and destination weddings to large budget-conscious group tours. We are committed to meticulous detail proactive support and delivering a seamless journey every time.

Role Summary

We are seeking a highly organized and detail-oriented Group Travel Coordinator to manage the full lifecycle of our complex group bookings. This specialist will be responsible for coordinating logistics managing vendor contracts and ensuring clear communication between the group leader individual travelers and suppliers. The ideal candidate thrives in a remote environment and possesses exceptional problem-solving and communication skills maintaining our high standard for value-driven service.

Key Responsibilities

• Group Logistics Management: Manage all components of group travel including room blocks flight manifests contracted dining and private transfers for groups ranging from 10 to 100 travelers.
• Vendor and Contract Negotiation: Communicate directly with hotels cruise lines airlines and ground operators to secure optimal group rates contracts and concessions maximizing value for the clients budget.
• Financial Oversight: Monitor group payment schedules manage room attrition deadlines track commission statements and process payments accurately within defined deadlines.
• Client Relationship Support: Act as the primary liaison between the group leader and suppliers providing professional updates handling group reporting and assisting with individual traveler inquiries (e.g. specific room requests pre-trip documentation).
• Documentation and Compliance: Ensure all group files contracts passenger details and insurance documents are meticulously organized accurate and compliant with all travel regulations.

Qualifications

• Demonstrated expertise in contract review negotiation and financial management related to group blocks.
• Exceptional organizational skills and meticulous attention to detail; ability to manage multiple complex projects simultaneously.
• Proficiency in travel booking software (GDS experience is a plus) and advanced skills in G Suite (Sheets/Excel) for tracking manifests and payments.
• Must possess the ability to communicate assertively and professionally with suppliers and group leaders in a fast-paced remote environment.

What We Offer

• Competitive salary based on experience and performance bonuses tied to group volume.
• Flexible remote work environment (work from your location of choice).
• Access to discounted and complimentary travel opportunities (FAM trips).
• A collaborative and supportive team culture committed to Maximized Value and Uncompromised Experiences.

Key Skills

• Abinitio
• Defense
• General Employment
• Marine Services
• Data Analysis
• Architecture

• Employment Type: Full Time
• Experience: years
• Vacancy: 1

Travel Coordinator • Moncton, New Brunswick, Canada