Fleet & Facilities Coordinator

Flynn Group of Companies; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A construction management firm in Calgary is looking for a Fleet & Facilities Coordinator to manage fleet operations and building maintenance. The role requires 3-5 years of experience in facility management, strong verbal and written communication skills, and excellent organization abilities. Responsibilities include scheduling repairs, maintaining fleet files, and overseeing yard operations. This position offers a rewarding work environment with excellent benefits and opportunities for professional development.

Benefits

Excellent benefits program including Health, Dental, Vision, Life Insurance

Training and development opportunities

Competitive wages

Ongoing career development

Qualifications

• 3-5 years experience in property or facility management.
• Experience in fleet management is an asset.
• Strong attention to detail and ability to work independently.

Responsibilities

• Book service and repairs for company trucks and update vehicle records.
• Maintain fleet files, permits, and driver records.
• Schedule inspections and complete vehicle registrations.
• Manage yard and building maintenance.
• Handle shipping and receiving duties.

Skills

Building standards knowledge

Analytical skills

Problem-solving skills

Negotiation skills

Organization skills

Verbal and written communication

Job description

Our Flynn Calgary office is looking for a Fleet & Facilities Coordinator to join our team!

What We Offer

• Rewarding, challenging, fast-paced work, in an excellent environment
• Training and development opportunities
• Excellent benefits program including Health, Dental, Vision, Life Insurance, and RRSP matching, competitive wages.
• Ongoing career development via continuing education and Flynn’s in house University programs
• Great environment where our motto is "Flynn Family Winning Together!"

A Day in the Life:

• Book service and repairs for all company trucks using PO numbers or p‑cards and update corresponding vehicle records in Element and Flynn systems.
• Maintain all commercial fleet files, permits, driver records, and ensure commercial driver paperwork is accurate and submitted on time.
• Schedule annual inspections for all Flynn equipment and complete yearly vehicle registrations, providing documents to department managers.
• Provide insurance slips, complete accident reports for insurance/head office, and update all tickets and accidents in the Flynn system.
• Approve driver and mechanic hours in the payroll system and compile annual abstracts, ensuring employees sign off on driving policies.
• Prepare new vehicles (insurance, registration, fuel cards), order new fuel cards as needed, and enter new trucks into Flynn and Element systems.
• Manage yard and building maintenance, including seasonal tasks such as snow removal, lawn mowing, and coordinating office repairs.
• Handle all shipping and receiving duties, including scheduling deliveries with Superintendents and Project Managers using Flynn trucks or external carriers, and responding to calls from outside carriers.
• Oversee stores operations and assist with pricing.

What We Are Seeking

• Knowledge of building standards and requirements
• 3-5 years’ experience in a property / facility management role is an asset
• Previous experience in Fleet Management is considered an asset
• Excellent verbal and written communication skills
• Strong analytical, problem solving and negotiation skills
• Ability to work independently and with others
• Strong organization skills and attention to detail

Fleet & Facilities Coordinator

Building Envelope, Construction, Fleet Management, Facilities Management, Property Management, Building Maintenance

Flynn Group of Companies

Calgary, AB

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