Facilities Coordinator

WSP in Canada; Burnaby; On-site; CAD 53,000 - 73,000; Full time

Job summary

A leading professional services company is seeking a Facilities Coordinator to manage office operations in Burnaby, British Columbia. This role requires at least 5 years of experience and a strong ability to juggle multiple tasks while maintaining organization and communication with team members. The ideal candidate will uphold a proactive and service-oriented approach to ensure a smooth office environment.

Benefits

Flexible Work Policy

Inclusive culture

Outstanding career opportunities

Qualifications

• Minimum 5 years’ experience in a similar role.
• Intermediate to advanced knowledge of MS Office.
• Experience in a large organization is desirable.

Responsibilities

• Oversee front desk staff and coordinate maintenance.
• Design and implement office policies for maintenance.
• Manage security access systems and office assets.

Skills

Organizational skills

Customer service skills

Communication skills

Proactive team player

Time management skills

Tools

MS Word

MS Excel

MS Outlook

Job description

Overview

Join to apply for the Facilities Coordinator role at WSP in Canada.

We’re looking for an experienced and proactive Facilities Coordinator to support the smooth operation of our office environment. This role involves overseeing front desk staff, coordinating facility maintenance and safety procedures, managing office assets and access, and serving as a key liaison with building management. The ideal candidate brings strong organizational skills, a service-oriented mindset, and the ability to juggle multiple priorities in a dynamic setting.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work.

Salary range (in British Columbia) : $53,100 to $73,000. The final salary awarded for this role may vary based on education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs.

What you can expect to do here

• Oversee, coach and provide support to front desk receptionists;
• Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment;
• Attend health and safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE (increased value if the facilities coordinator can serve as the JHSC “management representative”);
• Manage and distribute ad-hoc requests for assistance from the business and other team members;
• Liaison with the building owner to communicate day-to-day issues (e.g., elevators down, fire drill, etc.);
• Oversee, manage and delegate security access systems and office assets (e.g., workstations, offices, staff lockers, parking of company and employee vehicles);
• Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;
• Work with the facilities team to maintain a tidy, safe and functional working environment;
• Ensure the maintenance of kitchen / lunchroom cleaning stock;
• Maintenance of all company fire extinguishers and first aid kits;
• Keep floor plans updated for onboarding and vacancies.

What you’ll bring to WSP

• Min 5 years’ experience in similar role;
• Intermediate to advanced knowledge of MS Word, Excel and Outlook;
• Experience with document formatting & production;
• Experience working with a large organization desirable;
• Excellent customer service skills;
• Strong communication and relationship-building skills;
• A demonstrated commitment to providing quality service and work;
• Strong organizational and time management skills with the ability to juggle multiple priorities;
• A proactive and enthusiastic team player;
• A self-starter who can work independently;
• Adherence to the requirements of WSP systems as set out in company policies, manuals, procedures and guidelines;
• Ensure duties are performed in a professional and timely manner;
• Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour.

Key personal attributes

• Organized and proactive.
• Approachable, dependable.
• Works well under pressure and juggling multiple priorities.
• Lives the company vision and values.
• Presents professional image.
• Manages self under pressure.
• Adopts "Best for WSP" approach in day-to-day activities.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Professional Services

WSP is committed to the principles of employment equity and provides accommodations on request. We encourage applications from people with disabilities. Only selected candidates will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please read the full policy.