Executive/Personal Assistant

Good People Only; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic music and entertainment firm in Toronto is seeking an Executive & Personal Assistant to provide vital organizational support across multiple ventures. The ideal candidate is a detail-oriented multitasker with strong administrative skills and experience supporting executives. Responsibilities include calendar management, project support, and personal assistance, aimed at enhancing operational efficiency. This is a full-time position requiring a local presence.

Qualifications

• Strong organizational and problem-solving skills.
• Ability to manage shifting priorities and tight deadlines.
• Experience in a support role preferred.

Responsibilities

• Schedule and manage calendar effectively.
• Provide administrative support across multiple companies.
• Coordinate travel arrangements and personal tasks.

Skills

Detail-oriented

Proactive multitasker

Strong administrative background

Experience supporting C-level executive

Flexibility and adaptability

Comfortable with Apple computers

Tools

Productivity tools

Job description

Executive & Personal Assistant

Location: Toronto, ON

Type: Full-time

About the Companies

The employer leads several ventures in the music and entertainment industry, including a record label, artist management company, merchandise business, and distribution company, with additional projects currently in development. These companies operate at a fast pace, handling both creative and high-level strategic initiatives.

About the Role

The Executive & Personal Assistant will play a key role in supporting these businesses by providing seamless administrative and organizational assistance across both professional and personal areas. This position is best suited for someone who thrives in a support role, enjoys working behind the scenes, and can adapt quickly to shifting priorities in a dynamic environment. Ultimately this is a support role and the singular mandate is to identify and exploit opportunities to increase the employers operational efficacy and bandwidth.

What You’ll Do

• Schedule & Calendar Management
• Organize a complex and busy calendar interfacing with several teams.
• Ensure meetings are efficiently scheduled and time is optimized.
• Anticipate conflicts and proactively adjust as needed.
• Project & Administrative Support
• Provide administrative support across multiple companies.
• Help track priorities, deadlines, and follow-ups.
• Manage shifting projects and respond to last-minute high-level needs.
• Personal Assistance
• Coordinate travel arrangements
• Ensuring that personal and professional priorities are functioning in harmony for employer.
• Ensuring start and end of work day are observed and not exceeded when possible.
• Ensure employer eats.
• Work to enforce health and wellness goals
• Miscellaneous personal tasks to ensure employer is always focused on the highest value tasks

What We’re Looking For

• A detail-oriented, proactive multitasker who thrives on organization and problem-solving.
• Strong administrative background; experience supporting a C-level executive is preferred.
• Someone who enjoys being in a support role and takes pride in making operations run smoothly.
• Flexible and adaptable – you can manage shifting priorities and tight deadlines.
• Comfortable using Apple computers and productivity tools
• Toronto-based (local presence is required).

Bonus Points: take the Myers Briggs and NERIS and share your results!