Executive Assistant II

TD; Canada; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading financial institution in Canada is seeking an experienced Executive Assistant. The role involves supporting senior leaders, managing calendars, organizing travel, and ensuring efficient business operations. The ideal candidate will possess strong skills in Microsoft Office, organizational abilities, and excellent communication to thrive in a dynamic environment. This position offers significant growth opportunities and career development within a supportive workplace culture.

Benefits

Comprehensive health benefits

Career development opportunities

Paid time off

Qualifications

• High school diploma with over 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications.
• Experience coordinating travel arrangements.

Responsibilities

• Manage calendar for multiple VPs and troubleshoot conflicts.
• Coordinate travel and reschedule meetings as needed.
• Process expenses and assist in organizing meetings and events.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Strategic thinking

Event coordination

Education

High school diploma

Job description

Work Location

Calgary, Alberta, Canada

Hours

37.5 hours per week

Line of Business

Administration

Pay Details

$65,000 - $85,000 CAD. TD is committed to fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Base pay may vary based on skills, experience, job‑related knowledge, geographic location and specific business needs.

About the Role

At TD Bank Group, everything we do is driven by our passion to provide legendary customer experiences. Executive Assistants provide a broad range of organizational and general workplace support to senior leaders.

Job Details

If you are a dynamic administrative professional who can support executives and maintain smooth business operations, we want you to join our team.

What You'll Do

Make an Impact

• Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents, Assistant Vice Presidents) and troubleshoot conflicts with creative solutions.
• Coordinate travel for leaders, including re‑scheduling for delays, and reschedule meetings with internal/external parties.
• Process expenses for teams and ensure timely completion.
• Assist in coordinating in‑office or virtual meetings, townhalls, or offsite events; may include booking meeting spaces, agenda development, technology setup, proofreading PowerPoint decks, event day troubleshooting, and ordering catering with dietary restrictions.
• Maintain confidentiality; possible access to leaders' emails to prioritize tasks on their behalf.
• Apply appropriate due diligence ensuring accuracy in ad‑hoc administrative tasks (reports, invoices, communications, tables, charts, files).
• Inform the immediate team regularly on project status and relevant day‑to‑day information.
• Provide vacation/temporary coverage for colleagues and support additional leaders.

Experience Growth

• Provide training to new Administrative Assistants/Executive Assistants and serve as a subject‑matter expert for common tasks.
• Work with complete autonomy alongside leaders; may partner with Special Assistant or other leaders to finish unique tasks.

Cultivate our Culture of Care

• Provide support while delivering quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.

Job Requirements

What You Need to Succeed

• High school diploma with over 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.).
• Ability to work independently and as part of a team, coordinating processes across related teams.
• Ability to collaborate with other Executive Assistants/Administrative Assistants, internal and external partners.
• Strategic thinking and multi‑tasking to meet conflicting deadlines.
• Experience coordinating travel arrangements and managing frequent changes.
• Strong organizational skills to manage accountabilities while handling leaders' administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions, and articulate effectively.
• Efficiently interpret TD policies and apply them to fast‑changing environments.
• Strong judgment skills to support initiatives and handle confidential information with discretion.

Colleague Development

Through regular development conversations and training programs, we’re committed to providing our colleagues the support they need to thrive both at work and at home.

Applications must include

• Cover letter (one letter‑size page only).
• Resume (two letter‑size pages only).

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are

TD is one of the world’s leading global financial institutions and the fifth largest bank in North America. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses worldwide.

Our Total Rewards Package

Our Total Rewards package includes base salary, variable compensation and comprehensive benefits such as health and well‑being programs, savings and retirement plans, paid time off, banking benefits, and career development opportunities.

Additional Information

This job opportunity is subject to provincial regulation for employment purposes. Each province or territory in Canada may have its own employment regulations and requirements.

Training & Onboarding

We will provide training and onboarding sessions to ensure you have everything you need to succeed in your new role.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (e.g., accessible meeting rooms, captioning for virtual interviews) so that you can participate throughout the interview process.

Language Requirement (Quebec only)

Sans Objet