Executive Assistant

SOCi; Vancouver, Toronto; Hybrid; CAD 75,000 - 100,000; Full time

Job summary

A leading technology firm is looking for an experienced Executive Assistant to support multiple C-Suite executives. This remote role will transition to a hybrid model once offices in Vancouver and Toronto are established. Candidates should have 7+ years of experience in administrative support, with exceptional organizational and communication skills. SOCi offers comprehensive benefits and a flexible work environment.

Benefits

Health insurance

401(k) plan with employer match

Flexible Work Environment

Qualifications

• 7+ years of experience supporting senior executives in high-tech environments.
• Mastery of Microsoft Office Suite and Google Workspace.
• Proven ability to handle sensitive information with discretion.

Responsibilities

• Manage complex executive calendars and email inboxes.
• Oversee logistics for travel and events.
• Draft and edit executive communications.

Skills

Organizational skills

Time management

Attention to detail

Analytical skills

Proactive problem solving

Written communication

Verbal communication

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

Overview

SOCi, the CoMarketing Cloud for Multi-Location Enterprises, is looking for an experienced Executive Assistant to provide high-level administrative support to multiple C-Suite executives. The successful candidate will manage calendars and email inboxes, coordinate meetings and travel, and act as a liaison between the executive and internal/external stakeholders with professionalism and discretion. They will gatekeep communications and help ensure the executive’s time is focused on key priorities.

(Salary information is provided for context only; compensation ranges are subject to change.)

Who We Are

SOCi is one of the fastest growing technology companies in the United States, ranking on the Inc. 5000 Fastest Growing Companies in America list for the last seven consecutive years. The leader in AI-powered marketing solutions for multi-location businesses, SOCi is trusted by nearly 1,000 top brands including Ford, Ace Hardware, Kumon, Liberty Tax, and more. SOCi provides a first-of-its-kind, AI-powered digital workforce capable of handling the workload of 1,000 local marketers, empowering brands to achieve unmatched digital visibility, strengthen customer engagement, and scale faster than ever before.

How You’ll Make an Impact

• Manage complex Executive calendars, anticipating needs, resolving conflicts, and prioritizing engagements that best support organizational goals.
• Manage Executive email inboxes by drafting responses, prioritizing communications, and flagging critical items to ensure timely and effective follow-up.
• Oversee logistics for domestic and international travel, events, and offsites, ensuring smooth execution of agendas, itineraries, and budgets.
• Conduct research and prepare analytical reports, board decks, and briefing materials that inform executive decision-making.
• Serve as the primary liaison between executives and internal/external stakeholders, representing the executive office with professionalism and discretion.
• Coordinate high-level meetings including executive reviews, forecast calls, and board meetings, ensuring agendas, materials, and follow-up items are managed seamlessly.
• Draft, proofread, and edit executive-level communications with precision and clarity.
• Support onboarding and orientation of new leaders and maintain organizational charts, distribution lists, and other key documentation.
• Track and follow up on strategic initiatives, ensuring timely completion of action items and alignment with executive priorities.

What You’ll Need to be Successful

Hybrid Opportunity: This role is fully remote until our Vancouver, BC and Toronto, ON offices are established. Once the office is in place, it will transition to a hybrid model, with a 50/50 split between remote and in-office work.

Must Have:

• 7+ years of experience providing direct support to multiple senior executives, ideally in high-growth technology or software companies.
• Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities.
• Strong attention to detail and problem solving skills.
• Proactive, resourceful, and able to anticipate needs while solving problems independently.
• Strong analytical and research capabilities, with demonstrated experience preparing executive-ready reports and presentations.
• Mastery of Microsoft Office Suite, Google Workspace, and project management tools.
• Outstanding written and verbal communication skills, with meticulous attention to detail.
• Proven ability to exercise discretion and handle sensitive information with professionalism.
• Willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned.

What SOCi Provides to You

• Comprehensive Benefits Package (full-time permanent, non-contract roles only)
• Health insurance plans, dental, and vision
• Wellness incentives
• 401(k) plan with employer match
• Flexible Work Environment (full-time, non-contract roles only)
• Flexible paid time off
• Quarterly wellness days
• Paid holidays
• Empowering Career Growth and Success

Equal Opportunity

SOCi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.