Executive Assistant

The Cahill Group; San Juan de Terranova; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction company in Canada seeks an Executive Assistant to support the President and Executive Leadership Team. This role involves managing complex schedules, coordinating travel, and ensuring effective communication. Ideal candidates have a post-secondary degree and over 5 years of experience in executive support. The company values a diverse and inclusive work environment, prioritizing the health and well-being of all employees.

Qualifications

• 5+ years of experience in executive support or administrative leadership.
• Exceptional organizational skills managing complex schedules.
• Proven track record in anticipating needs and problem-solving.

Responsibilities

• Provide executive support to the President and Leadership Team.
• Manage calendar and email for seamless scheduling.
• Coordinate travel arrangements for the Executive Leadership Team.
• Draft and edit correspondence, reports, and presentations.

Skills

Organizational skills

Interpersonal skills

Tech-savvy

Communication skills

Event planning

Leadership

Education

Post-secondary degree

Tools

Microsoft Office suite

Job description

Overview

We’re looking for a highly organized, tech-savvy professional who excels at providing exceptional support and keeping operations running smoothly. If you take a proactive approach and anticipate needs with ease, this role is for you. The ideal candidate is resourceful, adaptable, and skilled at managing a wide range of administrative and executive support tasks with efficiency and professionalism.

The successful candidate will provide critical support to the President and Executive Leadership Team (ELT), playing a key role in ensuring our leadership team operates at peak performance.

What You’ll Do

• Provide support / coverage to various administrative functions to ensure business continuity.
• Assist with company initiatives, corporate events, and engagements.
• Serve as the Executive Assistant to the President, while also supporting the broader ELT.
• Take full ownership of calendar and email management, ensuring seamless scheduling and prioritization.
• Proactively anticipate needs, ensuring leadership is well-prepared for meetings, travel, and business decisions.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for the ELT.
• Manage the Front Desk Administrator and oversee the reception area to ensure a welcoming, efficient, and professional environment.
• Draft and edit correspondence, and prepare reports, presentations and other required documents ensuring accuracy, confidentiality, and a high standard of detail.
• Act as a liaison between the President, ELT, and key stakeholders, ensuring clear and efficient communication.
• Support and advise the administrative staff, and ensure cross-functional teams stay aligned.
• Establish strong connections with other EAs to industry leaders, government officials, and business executives.
• Handle confidential information with discretion and professionalism.

What You Bring

• A post-secondary degree (business, communications, education or a related field preferred).
• 5+ years of experience in executive support, business operations, or administrative leadership.
• Exceptional organizational skills with the ability to manage complex schedules and competing priorities.
• Tech-savvy, with expertise in Microsoft Office suite.
• Strong communication and interpersonal skills.
• Experience with event planning, including executive meetings and corporate functions.
• A proactive mindset with the ability to anticipate needs and solve problems before they arise.
• Leadership experience and the ability to foster collaboration across teams.
• A commitment to professional growth, including participation in industry associations and community engagement.

About Us

The Cahill Group is one of the largest multi-disciplinary construction companies in Canada. Cahill is building the future of oil and gas, mining, hydro, and social infrastructure on some of the largest construction and fabrication project sites in the country. People really are at the heart of everything we do. So, we will always put the health, well-being, and safety of our people above all. We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging and rewarding.

We welcome, recognize, and celebrate diverse backgrounds, cultures, demographics, perspectives, and experiences within our team. Being you at The Cahill Group is what makes us stronger and enables innovation and creativity in meeting tomorrow’s challenges. We are proud to be an equal opportunity employer actively seeking to recruit a diverse and talented workforce.

If you require any accommodation in the recruitment process, please let us know.

While we thank all applicants for their interest, only those under consideration will be contacted.