Executive Assistant

March Networks; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading technology company in Ottawa is seeking an Executive Assistant to provide high-level administrative support to senior executives. This role requires strong organizational skills and the ability to manage multiple priorities in a dynamic environment. The position offers a four-day workweek with required in-office presence. Ideal candidates possess excellent communication skills and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage executive calendars and schedule meetings.
• Serve as the primary point of contact for stakeholders.
• Support special projects ensuring timelines are met.

Skills

Organizational skills

Time-management skills

Excellent verbal communication

Excellent written communication

Proficiency in Microsoft Office

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Overview

March Networks is proud to be recognized as one of Ottawa’s Best Places to Work. At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.

Position Summary

The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. This role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a gatekeeper, problem solver, and liaison between executives, staff, and external stakeholders.

This role is best suited for a self-starter who is looking to be part of a dynamic team and who appreciates a diverse, collaborative work environment.

Responsibilities

• Executive Support
  • Manage executive calendars, including scheduling meetings, appointments, and travel.
  • Screen, prioritize, and respond to emails, phone calls, and correspondence.
  • Prepare meeting agendas, presentations, and briefing materials.
  • Take minutes, track follow-ups, and ensure timely completion of action items.
• Communication & Liaison
  • Serve as the primary point of contact for internal and external stakeholders.
  • Draft and edit correspondence, reports, and official documents.
  • Coordinate communication between executives and departments.
• Project & Task Management
  • Support special projects, ensuring timelines and deliverables are met.
  • Conduct research, gather data, and prepare reports.
  • Track deadlines and manage executive priorities.
• Office & Administrative Management
  • Organize and maintain files (electronic and paper).
  • Process expenses, invoices, and reimbursements.
  • Coordinate logistics for events, board meetings, or team offsites.
• Confidentiality & Professionalism
  • Handle sensitive information with discretion and maintain confidentiality.
  • Represent the executive with professionalism in all interactions.

Skills & Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office / Google Workspace and scheduling tools.
• Ability to multitask, prioritize, and work independently.
• Discretion and professionalism in handling confidential information.

The role is structured as a four-day workweek (Monday – Thursday) with required in-office presence.

March Networks is an equal opportunity employer and supports a diverse workforce.

Accommodations are available upon request for candidates taking part in all aspects of the selection process. Applicants can make their accommodation needs known to us in their application.

Please note March Networks uses AI as part of the recruitment process.