Executive Assistant

Kelly Services (Canada), Ltd.; City of Moncton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading staffing agency is seeking an Executive Administrative Assistant to provide professional confidential support to the COO and senior management. Responsibilities include managing calendars, organizing meetings, and coordinating projects. Ideal candidates will have 3-5 years of relevant experience, a secretarial diploma, and be proficient in MS Office. This temporary full-time role offers a competitive pay rate of $27-32/hour, with weekly pay and potential for permanent placement.

Benefits

Competitive pay rate

Opportunity for permanent conversion

Weekly pay via direct deposit

Qualifications

• 3 to 5 years of relevant experience in a senior administrative role.
• Digitally savvy and quick to learn new online solutions.
• Experience managing confidential and sensitive materials.

Responsibilities

• Provide administrative support to the COO and senior management.
• Manage logistics of COO's calendars and schedule.
• Organize and manage virtual meetings effectively.

Skills

MS Office products

Clear communication

Project management

Administrative support

Organizational skills

Education

College secretarial diploma or equivalent

Tools

Webex

SharePoint

Job description

Kelly is hiring!

We are looking for an Executive Administrative Assistant, who will be reporting to the Chief Operating Officer (COO) for our client’s headquarters.

As the Executive Administrative Assistant you will provide professional confidential executive support to the COO and his Senior Management team.

PLEASE NOTE: this is an open temporary contract with no anticipated end date.

Responsibilities

• Provide administrative support by managing the logistics of the COO’s calendars and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls.
• Coordinate/lead work project work on behalf of the COO
• Facilitate and support senior management team work plan and project management.
• Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items,
• Support the operation and coordination of Board and steering committees’ meetings by providing assistance with the preparation and distribution of documentation and organization of meetings.
• Manage strategic, confidential, and sensitive materials.
• Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.
• Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

Requirements

• College secretarial diploma or equivalent
• Minimum of 3 to 5 years of relevant experience in a senior administrative role.
• In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex , SharePoint).
• Digitally savvy and quick to learn new online solutions for tracking time, projects, actions
• Communicates clearly and confidently, verbally and in writing, to a variety of audiences and demonstrates the ability to tailor information and delivery to suit the nature of the material, audience, and situation.

What’s in it for YOU

• Pay rate $27-32/hour depending on experience+ vacation pay
• Full time contract with opportunity of permanent conversion for the right candidate
• Weekly pay via direct deposit

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.