Executive Assistant

About Staffing; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

A recruitment firm is seeking an experienced Executive Assistant in Calgary, Alberta. This permanent role requires providing high-level support to executives, managing calendars, and coordinating meetings. Ideal candidates should have at least one year of experience, strong organizational skills, and experience with bookkeeping, particularly QuickBooks Online. The position is on-site, with no remote work available.

Qualifications

• Minimum of 1 year in an Executive Assistant or similar role supporting senior leadership.
• Experience with bookkeeping required.
• Comfortable working as an independent contractor.

Responsibilities

• Provide high-level executive support including calendar and email management.
• Coordinate meetings, appointments, and travel arrangements.
• Manage daily correspondence and act as a liaison between executives.

Skills

Organizational skills

Multitasking abilities

Professional communication skills

Problem-solving skills

Attention to detail

Interpersonal skills

Flexibility and adaptability

Education

Post-secondary education in business administration or related field

Tools

QuickBooks Online

Job description

Connecting you to Administration jobs in Calgary, Alberta!

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in , About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

We have partnered with a reputable firm to support them in the recruitment process to find an experienced Executive Assistant.

Job Type: Direct Hire

Category: Administration

Location: Calgary, Alberta

Overview

Our client is seeking a highly organized and proactive Executive Assistant to support their executive team in a fast-paced, dynamic environment. This independent contractor role is a permanent position ideal for a seasoned professional who thrives in an autonomous setting and can deliver high-level executive support from day one.

Responsibilities

• Provide high-level executive support to the executive team, including proactive calendar and email management
• Coordinate internal and external meetings, appointments, and travel arrangements
• Draft, edit, and prepare proposals, presentations, reports, and RFP documentation
• Manage daily correspondence, ensuring timely and professional communication on behalf of the executive team
• Anticipate the needs of senior leadership and take initiative to resolve issues before they arise
• Act as a liaison between the executives and internal teams, maintaining clear and effective communication
• Support the coordination and execution of company-wide initiatives and confidential projects
• Serve as a gatekeeper by prioritizing incoming requests and ensuring the executive team’s time is optimized
• Oversee bookkeeping tasks for a subsidiary company, including invoicing, expense tracking, and tax remittances using QuickBooks Online
• Monitor and follow up on action items and deadlines to ensure timely completion
• Perform general administrative support as needed, including file management and recordkeeping

Education

Education: Completion of post-secondary education in business administration, office management, or a related field is preferred.

Qualifications

• Comfortable working as an independent contractor, with an existing setup or willingness to establish one

Experience

• Minimum of 1 year in an Executive Assistant or similar role supporting senior leadership
• Previous experience with bookkeeping, using QuickBooks Online is required
• Proven experience managing complex calendars and communications in a fast-paced environment

Skills

• Strong organizational and multitasking abilities in a fast-paced environment
• Proficient in calendar and email management with keen attention to detail
• Professional communications skills, both written and verbal
• Proactive problem-solver with strong critical thinking skills
• Discreet, trustworthy, and experienced with confidential information
• Confident representing executive leadership and liaising with stakeholders
• Team player with excellent interpersonal skills
• Flexible and adaptable to changing priorities

Base Salary: $- per hour

• Salary based on experience.

Work Hours:

• Hours per week
• Monday to Friday

Remote Work:

• This position is not remote and requires on-site presence.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion. At About Staffing, EDI has always been a business priority and is continually upheld in our practices. The About Staffing team thanks all applicants and will contact potential candidates who are suitable for the position based on the employer’s needs.

About Staffing recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make matches to administration jobs.

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs for the positions we are actively working on. We are constantly posting administration jobs, so check back regularly.

For more FAQs, feel free to stop by our site. Please reference Job ID: [not provided] in your application.