Events Assistant

Edmonton Chamber of Voluntary Organizations; Edmonton; On-site; CAD 30,000 - 60,000; Part time

Job summary

A community organization in Edmonton is seeking a part-time Events Assistant for a 4-month contract. The successful candidate will assist in planning and executing a variety of events, working closely with staff and volunteers. This position requires at least 2 years of experience in nonprofit and event settings, strong logistical skills, and the ability to maintain discretion regarding confidential information. Pay is $20/hour with flexible hours depending on event schedules.

Qualifications

• Minimum 2 years in nonprofit and volunteer/events experience.
• Strong logistical skills.
• Excellent knowledge of applicable MS software applications.

Responsibilities

• Assist in the organization, planning, and execution of events.
• Support and work cooperatively with multiple volunteer committee chairs.
• Handle event-related inquiries and troubleshoot potential issues.

Skills

Logistical skills

Interpersonal communication

Problem-solving

Time management

Tools

MS software applications

Records management systems

Job description

Events Assistant

Part-time position, 4-month contract – October 2025 to January 2026
20 Hours per week – Dates and time will vary depending on event schedules.

South East Edmonton Senior’s Association (SEESA) is more than a place for seniors—it’s a community where individuals feel valued, empowered, and connected. Through lifelong learning, volunteer opportunities, and social engagement, we’re transforming the aging experience. Our members not only gain a sense of purpose and belonging, but they also make a lasting impact on their peers and the wider community. When seniors thrive, so does the entire community.

Are you passionate about bringing people together? Do you love the buzz of planning and pulling off amazing events? Looking for a short-term gig that makes a real difference? SEESA wants you on our team!

We’re on the lookout for an Events Assistant to step in while our team member takes paternity leave. You’ll work closely with the Director of Fund Development & Services to help plan, organize, and support a variety of events – from cozy gatherings to big community experiences. If you love logistics, creativity, and high-fives after a successful event, this is the role for you.

Responsibilities

• Responsible for assisting in the organization, planning and execution of SEESA events.
• Work closely with staff and the Events Committee and Reuse Sale Co-Chairs.
• Support and work cooperatively with multiple volunteer committee Chairs and members supporting events.
• Working closely with the Director, Fund Development and Services, establish staffing and volunteer requirements.
• Works closely with staff, volunteers, and committee members to ensure seamless event logistics.
• Handle event-related inquiries and troubleshooting any potential issues.
• Create and distribute events materials.
• Assist in setting up for events such as decorations, materials, displays, and banners.
• Tracks guest attendance and ensure event evaluations are completed to identify future changes for improvement.
• Ensures applicable pre and post correspondence are complete.
• Manage event timelines, recordkeeping and evaluation of all SEESA events.
• Make recommendations for new fundraising activities for SEESA.
• Be a positive ambassador for the agency.
• Other duties as required.

Qualifications

• Minimum 2 years in nonprofit and volunteer/events experience
• Strong logistical skills.
• Experience with and knowledge of records management systems and databases.
• Excellent knowledge of applicable MS software applications.
• Maintain a high-level of discretion relating to confidential information including the ability to work well under pressure and manage sensitive subjects with tact, kindness and professionalism.
• Experience with design of posters an asset.

Qualities

• Exceptional interpersonal, verbal, and written communication skills, including the ability to deal with difficult situations.
• Excellent teamwork; able to connect, contribute and bring out the best in a team.
• Problem solver, the ability to focus on options for solutions.
• Strong time management and organizational skills including the ability to plan, coordinate, multitask, prioritize, and carry out tasks independently.
• Understand issues facing seniors.
• Key values include integrity, respect, inclusive and welcoming.

Working Conditions and Requirements

• Pay is $20/hour.
• This is an on-site (9350 82 St, Edmonton) part-time position (20 hours) per week.
• Days and times will vary depending on event schedules.
• Some evening and weekends are required.
• Light lifting may be required.
• Criminal record with vulnerable sector check is required.
• First Aid and CPR Certificate.

Please email your resume and cover letter to: Darlene Kowalchuk at [e-mail].

Please include “Events Assistant” in the title of the email. Closing date is Sunday, September 28, 2025. Only those selected for interviews will be contacted.

South East Edmonton Seniors Association is committed to achieving a diverse workforce and strongly encourages applications from people of diverse, lived backgrounds.