Data Entry Clerk

SereneAid; Edmonton; On-site; Confidential; Full time

Job summary

A records management company in Canada is seeking a records support specialist to assist with large-scale digitization and records management projects. The ideal candidate will have experience in records management or data entry, proficiency in Microsoft applications, and strong attention to detail. Responsibilities include organizing, preparing, and verifying the accuracy of physical records, and applying file classification structures. The role involves working independently and collaboratively, ensuring compliance and efficiency in data handling.

Qualifications

• Experience in records management, document control, or data entry.
• Ability to apply file classification structures and retention schedules accurately.
• Strong attention to detail ensuring data accuracy.

Responsibilities

• Organize, prepare, and digitize physical records efficiently.
• Apply classification structures and retention schedules to records.
• Verify accuracy and completeness of records and associated data.

Skills

Records management

Data entry

Attention to detail

File classification

Microsoft Excel

Microsoft Outlook

SharePoint Online

Tools

Document management software

Scanning software (e.g., PaperStream)

Job description

The Records & Digitization Support team delivers document digitization and file management services to support organizational initiatives focused on improving access to digital records and information. This role supports large-scale digitization and records management projects, with timelines varying based on record volumes and project requirements.

The successful candidate will assist with organizing, preparing, and digitizing physical records while ensuring accuracy, compliance with retention standards, and efficient data handling.

Tasks

• Apply file classification structures and records retention schedules to physical and digital records
• Conduct records inventory and enter data into spreadsheets or standardized templates using data entry tools
• Index, sort, file, and box paper records in accordance with established procedures
• Verify the accuracy and completeness of records and associated dataScan and inventory records for large-scale digitization and records clean-up initiatives
• Lift and move boxed records weighing up to 30 lbs as required
• Work with document management and scanning software, as well as collaboration tools such as SharePoint Online
• Use Microsoft applications including Excel and Outlook for tracking and communication
• Perform other related duties as assigned

Requirements

• Previous experience in records management, document control, data entry, or file management
• Ability to accurately apply file classification structures and retention schedules
• Strong attention to detail to ensure data accuracy and completeness
• Experience with indexing, sorting, filing, and boxing paper records
• Comfortable working on large-scale digitization and records clean-up projects
• Proficiency with Microsoft applications, particularly MS Excel and MS Outlook
• Working knowledge of SharePoint Online and document scanning software (e.g., PaperStream) is an asset
• Ability to perform physical tasks, including lifting and moving boxes weighing up to 30 lbs
• Strong organizational and time-management skills to handle varying workloads and timelines
• Ability to work independently as well as collaboratively in a team environment.