Coordinator 2, Medical Education Program

The Ottawa Hospital; Ottawa; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading healthcare institution in Ottawa is seeking a Program Administrator to provide crucial administrative support to the residency program. The ideal candidate will manage trainee registration, assist with scheduling, and coordinate evaluations. You should have at least 3 years of experience in a relevant role, excellent organizational skills, and proficiency in Microsoft Office. Fluency in English and French is preferred. This role offers a supportive work environment and a competitive compensation package.

Benefits

Comprehensive benefits package

Defined Benefit Pension plan

Health and Wellness resources

Professional development opportunities

Qualifications

• 3 years of relevant work experience, preferably in health care or educational setting.
• Experience with scheduling meetings, events.
• Knowledge of University and hospital policies.

Responsibilities

• Onboarding for the radiation oncology resident program.
• Administrative assistance to the Program Director.
• Coordinate conferences and events.
• Assistance to the residents including scheduling.
• Reporting and liaising with departments.

Skills

Strong communication skills

Experience with scheduling

Project management

Organizational skills

Time management

Interpersonal skills

Critical reasoning skills

Education

3 years of relevant work experience in health care or educational setting

Tools

Microsoft Office

Job description

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community. From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking innovative solutions to the most complex health care challenges while continually engaging with the community to support our vision to provide each patient with the kind of care and compassion we would want for our loved ones. Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Description

In the role as the Program Administrator (PA), you will provide administrative support to the Program Director (PD) and trainees, to ensure success in the residency program. The PA role is integral in ensuring the timely registration of trainees, accurate maintenance of files, administration of schedules, and assessments/evaluations. The PA assists in organizing committee meetings and documentation thereof. PAs also support and assist in coordinating the trainee selection/recruitment process, the accreditation process, and scheduling of teaching activities. Program Administrators act as a first point of contact to trainees in providing general support and leading them to the appropriate services required.

Rotation / Shifts

Days, 8-hour shifts

for information purposes only- the hospital reserves the right to change.

Responsibilities

• Onboarding for the radiation oncology resident program
• Administrative assistance to the Program Director
• Coordinate conferences and events
• Assistance to the residents including scheduling
• Reporting
• Liaising with internal departments and external organizations

Basic Requirements

• 3 years of relevant work experience, preferably in health care or educational setting
• Strong communication and interpersonal skills
• Experience with scheduling (meetings, events)
• Experience in project management
• Experience in Microsoft OfficeAbility to manage multiple projects at the same time
• Excellent organizational and management skills
• Ability to work under pressure with minimum supervision
• Demonstrate critical reasoning skills
• Efficient time management
• Knowledge of University and hospital policies and procedures i.e. privacy policy, travel policy, department of medicine code of conduct regarding relationships with industry
• Skills in building and maintaining relationships with internal and external clients
• Knowledge of governing bodies policies and procedures (Royal College of Physicians and Surgeons of Canada, Royal College of Physicians and Surgeons of Ontario)
• Superior verbal and written communication skills are required, including the ability to respond to inquiries with diplomacy and sensitivity
• Ability to take initiative and exercise independent judgment
• Must be eligible to work in Canada

Preferred Qualifications

• Experience with educational planning
• Proficiency in English and French - oral expression (advanced level) and comprehension (advanced level).

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with world‑class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in‑house Learning and Leadership Development team to help align your goals with your career objectives.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading‑edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an online application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.

The Ottawa Hospital is an equal opportunity employer and is committed to providing an inclusive work environment. Candidates are encouraged to request accommodations throughout all stages of the recruitment process. These accommodation requests will be kept confidential. To request an accommodation or if you have any questions regarding accessibility, please contact [e-mail].