convention and special events planner

Hotel St-Paul; Montreal (administrative region); On-site; CAD 60,000 - 75,000; Full time

Job summary

A premier hospitality venue in Montreal is seeking a Convention and Special Events Planner. This role involves managing all aspects of event planning, logistics, and marketing for conferences and special events. The ideal candidate should have 3 to 5 years of experience in event planning and hospitality, be bilingual in English and French, and possess excellent organizational skills. This position offers a full-time, permanent contract with a salary range of $60,000 to $75,000 per year.

Qualifications

• 3 to 5 years in event planning, hospitality or related field.
• Bilingual (English and French) required.

Responsibilities

• Assist in preparing financial reports.
• Promote conference and meeting services or special events.
• Develop marketing and communication plans.
• Manage event logistics.

Skills

Accurate

Client focus

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Initiative

Organized

Team player

Time management

Resourcefulness

Ability to multitask

Dependability

Creativity

Education

College/CEGEP

Tools

Database software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Search Engine Optimization (SEO)

Social Media

Job description

Convention and Special Events Planner

Location: Montréal, QC H2Y 2E8

Job Setting: On‑site customer service; events planning, logistics, and marketing for conferences and special events.

Employment Type: Full‑time, Permanent; 40‑hour work week.

Salary: $60,000 to $75,000 per year (negotiable)

Start Date: 16 February 2026

Responsibilities

• Assist in preparing financial reports.
• Promote conference and meeting services or special events.
• Develop marketing and communication plans.
• Develop media strategies and public relations activities.
• Prepare, present and manage budgets.
• Determine requirements for hospitality services, signage, multi‑media equipment, printing and other technical services, and arrange for and manage contracts for these services.
• Assist in budget preparation.
• Co‑ordinate and monitor conference and meeting activities and attend to related details.
• Co‑ordinate media services.
• Co‑ordinate set‑ups, staging, seating, parking, communication systems and other details for special events.
• Implement registration systems.
• Implement social programs, food and beverage, transportation, and other services.
• Plan and arrange for accommodation and transportation services.
• Plan schedules, goals and objectives.
• Develop registration systems and information materials.
• Plan for required documentation and for pre‑ and post‑distribution of documentation (itineraries, evaluations, etc.).
• Research and design special events programs.
• Manage event logistics.
• Develop and implement business plans.
• Implement marketing activities.
• Carry out management duties.
• Attend to group arrivals and departures.
• Connect power to audio and visual equipment.
• Supervise food service operations.
• Direct the marketing strategies of establishments.
• Develop communication strategies.
• Conduct research to support content production.

Qualifications

Education: College/CEGEP

Experience: 3 to 5 years in event planning, hospitality or related field.

Computer and Technology Knowledge:

• Database software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Search Engine Optimization (SEO)
• Social Media

Area of Work Experience: Hotel, motel, resort

Personal Suitability:

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask
• Dependability
• Creativity

Language Requirement

Bilingual (English and French)

Who Can Apply for this Job?

You can apply if you are:

• A Canadian citizen
• A permanent resident of Canada
• A temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada.