Construction Contract Administrator Assistant

P3 Architecture Partnership; Regina; On-site; CAD 45,000 - 55,000; Full time

Job summary

A Canadian architecture firm is seeking a detail-oriented Contract Administrator to manage the lifecycle of contracts within the team. This full-time role involves maintaining accurate records, providing administrative support, and ensuring compliance with contractual obligations. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office applications. The salary ranges from $45,000.00 to $55,000.00 per year, with various benefits offered.

Benefits

Dental care

Extended health care

Life insurance

Paid time off

RRSP match

Qualifications

• 3 years of experience as an Administrative Assistant (preferred).
• Ability to obtain a Reliability security clearance from the Government of Canada.

Responsibilities

• Provide admin support to the contract admin team.
• Maintain contracts, schedules, and records.
• Prepare reports and documents related to contracts.
• Assist in the payment process for contractors.
• Support cost control management activities.

Skills

Proficient in Microsoft Office Suite

Strong verbal and written communication skills

Problem-solving skills

Attention to detail

Ability to manage competing demands

Education

Secondary School

Job description

Job Summary

The Contract Administrator support plays a crucial role in managing and overseeing the lifecycle of contracts within the CA team. This position requires a detail-oriented individual who can ensure compliance with contractual obligations, maintain accurate records, and facilitate effective communication between stakeholders. The ideal candidate will possess strong organizational skills, along with proficiency in various software applications.

Responsibilities

• Provide admin support to the contract admin team including but not limited to :
• Participate in administering and managing contractual and administrative aspects of construction contracts awarded.
• Maintain contracts, schedules, spreadsheets, records, and filings, both physical and electronic.
• Assemble data and prepare reports as required.
• Prepare and issue letters, memoranda, and approval documents related to contractual matters.
• Prepare, review, evaluate, and process RFIs, contract amendments and changes, and change directives.
• Assist in the payment process, verifying contractors\' requests for progress payments, release of holdback, final payments, and back charges.
• Process documentation for contract close-outs.
• Provide feedback to management regarding challenges or problematic contract administrative issues.
• Prepare building assessment reports.
• Provide support for cost control management activities.

Skills & Abilities

• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, Access, SharePoint, and Project.
• Have a self-motivated, results driven, and customer focused mindset with strengths in collaborating with internal and external stakeholders.
• Possess excellent verbal and written communication skills, and interpersonal skills.
• Possess strong problem-solving skills.
• Attention to detail and the ability to identify errors or omissions with ease.
• Ability to manage competing demands, work well under pressure, and meet tight deadlines.
• Ability to work remotely.
• Must be able to obtain a Reliability security clearance from the Government of Canada.
• Adherence to IT security protocols and best practices.

Job Type : Full-time

Pay : $45,000.00-$55,000.00 per year

Benefits

• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match

Application question(s) : Do you have experience in the Construction Industry?

Education : Secondary School (preferred)

Experience : Administrative Assistant : 3 years (preferred)

Work Location : In person