Business Analyst and Executive Assistant

Altis Recruitment; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A Financial Services Client in Toronto is looking for a Business Analyst & Executive Assistant for a hybrid position. This 1-year contract role involves business analysis, project coordination, and executive support to enhance a high-performing AI and Data team. Candidates must possess experience in technical environments and strong skills in Excel, PowerPoint, and communication. Join a collaborative team and gain exposure to innovative projects that impact the organization broadly.

Qualifications

• Experience as a Business Analyst, Project Coordinator, or Executive Assistant in a technical or data-driven environment.
• Advanced skills in Excel and PowerPoint.
• Strong writing, documentation, and communication skills.
• Highly organized and capable of managing multiple priorities.

Responsibilities

• Capture, document, and structure business requirements for AI and data projects.
• Maintain project documentation and create a repository of insights.
• Track project progress, highlight risks/issues, and communicate updates.
• Prepare executive-ready reports, dashboards, and presentation decks.
• Provide executive assistance including calendar and travel management.
• Coordinate interviews, onboarding, and hiring logistics.
• Assist in organizing team workshops, events, and learning initiatives.

Skills

Business Analysis

Project Coordination

Executive Assistance

Advanced Excel

Advanced PowerPoint

Strong Writing Skills

Communication Skills

Detail-oriented

Tools

Project Management Tools

Job description

• Location: Hybrid - Toronto, Ontario (4 days a week on-site)
• Language: English only required
• Duration: 1-Year Contract
• Background Check Requirement: Criminal record check

About the Opportunity

Our financial services client is seeking a Business Analyst & Executive Assistant to join their team for a 1-year contract. In this role you will play a critical role in enabling a high-performing AI and Data team. This hybrid position combines business analysis, project coordination, and executive support, providing exposure to multiple data initiatives while helping the team operate efficiently.

You will be responsible for translating business needs into structured requirements, tracking and reporting on projects, preparing executive-ready materials, and supporting team operations. This is an exciting opportunity for someone who thrives in a dynamic environment, enjoys variety in their work, and wants exposure to innovative technology initiatives.

What’s in it for you

You will join a collaborative and growing team where your analytical skills and organizational expertise will be valued. You’ll gain hands‑on experience across data and technology projects, support leadership directly, and contribute to key initiatives that impact the organization broadly.

Responsibilities

• Capture, document, and structure business requirements for AI and data projects
• Maintain project documentation and create a repository of insights for future initiatives
• Track project progress, highlight risks/issues, and communicate updates to leadership
• Prepare executive‑ready reports, dashboards, and presentation decks
• Provide EA support including calendar, travel, and vendor management for team members
• Coordinate interviews, onboarding, and hiring logistics
• Assist in organizing team workshops, events, and learning initiatives
• Support planning and execution of annual meetings and cross‑functional initiatives

Qualifications

• Experience as a Business Analyst, Project Coordinator, or Executive Assistant in a technical or data‑driven environment
• Advanced Excel and PowerPoint skills; familiarity with project management tools
• Strong writing, documentation, and communication skills
• Highly organized, detail‑oriented, and capable of managing multiple priorities
• Proactive, adaptable, and able to anticipate needs

Why Partner with Altis

If you’ve never worked with a staffing agency before, don’t worry we make it easy. You’ll still engage directly with the client while we handle the logistics, provide guidance, and keep you informed every step of the way. We’ll represent your strengths, guide you through each stage of the process, and ensure the experience feels personal and transparent.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

We use AI‑assisted tools to help review applications. Our team provides human review and stays involved in every step of the hiring decision.