Board Governance Coordinator

EfficiencyOne; Dartmouth; On-site; CAD 55,000 - 75,000; Full time

Job summary

An efficiency enterprise in Dartmouth is seeking a Board Governance Coordinator to provide governance and administrative support to the Board of Directors. The role entails managing logistics, drafting meeting materials, and ensuring compliance. Candidates should have a legal assistant background, strong organizational skills, and advanced proficiency in Microsoft Office. This position offers opportunities for professional development and a supportive workplace culture.

Benefits

Competitive salary

Comprehensive benefits package

Wellness programs

Career growth opportunities

Qualifications

• Minimum 3 years' experience as a legal assistant, paralegal, or office administrator.
• Strong professional communication and interpersonal skills.
• Corporate governance experience is an asset.

Responsibilities

• Manage the board portal, agendas, and meeting logistics.
• Draft agendas, reports, and minutes for Board meetings.
• Support AGMs and other board-related events.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office expertise

Education

Legal assistant or paralegal program

Tools

BoardEffect

SharePoint

Job description

Board Governance Coordinator

We transform the way people use energy.

We embrace a culture of belonging in the workplace. No matter who you are, where you're from, how you think, what you believe in, or whom you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, African Nova Scotian, racialized persons, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. Please let us know if you require any accommodation in the application and interview process (including different materials or otherwise).

About EfficiencyOne

Our core values are Integrity, Innovation, and Partnership.

EfficiencyOne is a leading efficiency enterprise. We work with outstanding partners to supply cost-effective energy efficiency and carbon mitigation services in Nova Scotia and beyond. Together, we help people achieve their energy goals, save money, conserve resources, and combat climate change.

Our work has delivered more than 5.6 billion in energy savings and avoided 12.7 megatonnes of greenhouse gas emissions in Nova Scotia. Learn more about how we are making an impact here: [not provided]

Why you'll love working here:

• A culture that values work-life balance and genuine care for employees
• An engaging, fun, and inclusive work environment
• Competitive salary and a comprehensive benefits package starting day one
• Wellness programs, challenges, and corporate gym memberships
• Career growth and professional development opportunities
• Contributing directly to Nova Scotia's 2050 net-zero carbon goals

The opportunity:

Reporting to the Board Secretary, the Board Governance Coordinator provides confidential governance and administrative support to the Board of Directors and its committees. This role requires exceptional attention to detail, organizational skills, and discretion.

Responsibilities:

Board Administration:

• Manage the board portal (currently BoardEffect), agendas, calendars, and meeting logistics
• Draft agendas, reports, and minutes for Board and Committee meetings
• Maintain action items, attendance records, and contact lists

Governance Support:

• Process monthly board remuneration and director expense claims
• Coordinate director orientation, training approvals, and program registrations
• Maintain governance documentation on SharePoint

Events & Compliance:

• Support AGMs, strategic sessions, and other board-related events
• Assist with annual governance processes (e.g., code of conduct acknowledgments, independence declarations)
• Track and support succession planning activities

General Support:

• Review memos and reports for accuracy and formatting
• Monitor and update the Governance Team workplan
• Maintain confidential records and identify opportunities for process improvements
• Assist with Board budget expenses, including invoice coding and approvals

What Will Help You Succeed?

• Recognized legal assistant, paralegal program, or office administration program, or equivalent combination of education and work experience.
• Minimum 3 years' experience as a legal assistant/ paralegal or office administrator.
• Corporate governance experience would be considered an asset.
• Excellent organizational and time management skills with the ability to handle multiple priorities.
• Strong communication and interpersonal skills, with high levels of professionalism and discretion.
• Advanced technical skills in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, Teams)

What to expect in your first several weeks on the job:

In the first week, expect to:

• Introduction to the team, the organization, and mandate.
• Introduction to Board Processes
• Begin orientation and onboarding.

In the first month, expect to:

• Perform core duties with limited support.
• Continue to learn more about the organization and the Board processes.
• Continue onboarding.

In the first three months, expect to:

• Perform core duties independently.
• Establish a performance and development plan with your manager.

If you would like to be considered for this opportunity, please submit your resume and cover letter, clearly articulating how you meet the above-noted qualifications. Applications can be submitted in confidence to the contact listed above.