Bilingual Front Office Receptionist/Admin assistant

Hansen Signs; City of Moncton; On-site; CAD 35,000 - 45,000; Full time

Job summary

A manufacturing company in Moncton is seeking a motivated Bilingual Front Office Receptionist/Admin Assistant. You'll be the first point of contact for customers, managing reception duties, invoicing, and administrative tasks. Ideal candidates are bilingual in French and English, have strong communication skills, and can multitask effectively. Recent graduates are encouraged to apply for this full-time position with a positive work environment.

Qualifications

• Proven experience in a receptionist or administrative role.
• Ability to handle sensitive information with discretion.
• Familiarity with office equipment and procedures.

Responsibilities

• Answer the reception phone promptly and professionally.
• Greet and welcome all customers with a friendly demeanor.
• Create and manage invoices for completed jobs.
• Handle shipping supply-only orders and order office materials.
• Manage accounts receivable and initiate collection process.

Skills

Bilingual in French and English

Excellent communication and customer service skills

Strong organizational and multitasking abilities

Proficiency in Google Suite

Experience with accounts receivable and payable processes

Education

High school diploma or equivalent; associate degree or relevant certification preferred

Job description

Bilingual Front Office Receptionist/Admin assistant

We are hiring a motivated, energized Bilingual (French and English) Reception/Administrative Assistant at Hansen Signs!

Looking for a great place to grow your career? We are looking for a friendly, enthusiastic individual who thrives in a team-oriented environment, This person is outgoing, energetic, and brings a positive attitude to the workplace!

Recent Graduates welcome to apply!

As a Receptionist / Administrative Assistant, you will be the first point of contact for our customers and play a critical role in ensuring smooth day-to-day operations. You will manage a variety of administrative tasks, provide exceptional customer service, and support office staff as needed.

Duties and responsibilities:

• Reception Duties:
• Answer the reception phone promptly and professionally.
• Greet and welcome all customers entering the business with a friendly demeanor.
• Ensure the highest level of exceptional customer service at all times.
• Administrative Tasks:
• Create and manage invoices for completed jobs.
• Handle shipping supply-only orders and order office materials and supplies with approval.
• Manage simple inbound requests from intake to sale.
• Complete service calls and create work orders for the installation department.
• Collaborate with the estimating department to obtain quotes and release small digital work orders to the production department.
• Communicate service timelines to clients and coordinate with the install manager to keep clients informed.
• Accounts Receivable and Payable:
• Generate, and review invoices.
• Manage accounts receivable, including initiating the collection process for payments from key clients.
• Adhere to corporate client requirements and follow up within appropriate timelines.
• Serve as a backup for accounts payable tasks, including posting invoices, creating POs, and other duties as needed.

Who are we looking for?

• Bilingual in French and English
• High school diploma or equivalent; associate degree or relevant certification preferred.
• Proven experience in a receptionist or administrative role, preferably in a similar industry.
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• Proficiency in google suite.
• Experience with accounts receivable and payable processes.
• Ability to handle sensitive information with discretion.
• Familiarity with office equipment and procedures.
• Able to work in Office Monday to Friday (dayshift)

Seniority level: Entry level

Employment type: Full-time

Industry: Manufacturing