Bilingual Estates Administrator

Aviso Wealth; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading wealth management organization in Toronto is seeking a Bilingual Estate Administrator to process estate settlements and tax reporting. The ideal candidate will have 2-3 years of experience in the financial industry and be fluent in both English and French. Aviso Wealth offers a competitive compensation package and a supportive work environment committed to continuous improvement.

Benefits

Competitive compensation package

Health, dental, and insurance benefits

Generous vacation time

Parental leave top-up options

Education assistance program

Qualifications

• Minimum of 2-3 years of experience in the financial industry.
• Industry knowledge of CIRO, CRA and Revenue Quebec regulations preferred.
• Ability to work independently and in a team environment.

Responsibilities

• Process estates settlements and tax reporting for registered and non-registered accounts.
• Address estate related inquiries and issues per internal deadlines.
• Review and improve current processes of CIRO estate settlements.

Skills

Fluency in English and French

Customer service focus

Analytical skills

Detail oriented

Team collaboration

Education

Post-secondary education

Tools

Microsoft Office (Excel, Word, Outlook)

Dataphile

Job description

Aviso Wealth

At Aviso, we are dedicated to improving the financial well‑being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, see more about what Aviso has to offer at www.aviso.ca.

The Opportunity

We are looking for a Bilingual Estate Administrator to join our Operations Team.

Reporting to the Supervisor, Tax, Estates and Reporting, the Bilingual Estates Administrator is responsible for the processing of estates settlements and tax reporting for registered and non‑registered accounts within the CIRO (formerly IIROC and MFDA) platforms and our trustee guidelines.

Who you are

• Service – You put your clients’ needs first. You advocate service excellence, and work to deliver client‑centric solutions, and proactively develop strategic partnerships that allow Aviso to become a trusted advisor and partner.
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes.
• – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust inclusion, and work to establish effective relationships both inside and outside of the organization.

What your day looks like

• Performs estates settlements, journal processing, issuance of tax documents for estates accounts, address estate related inquiries/issues per internal deadlines.
<>ures all information and request channels are current and up to date (e.g. requests for OSM, Laserfiche, mailbox).
• Proactively offers assistance and maintains a positive attitude as a member of the team and works closely with other Operational teams and where needed directly with the advisors for complex situations.
• Reviews current processes of CIRO (formerly IIROC and MFDA) estate settlements and pro‑actively makes recommendations for improvement.
• Ensures training checklist is up to date and current.
• Provide regular status and immediately highlights if there are any items in backlog so resources can be allocated.
• Reviews and ensures the following are current: CIRO checklists, departmental procedures and manuals per trustee or regulatory changes.
• Remains current on CRA, Revenue Quebec, ESDC, civil code and trustee regulations through the review of legislation, press releases, and industry information bulletins.
• Perform estate settlement, spousal rollovers due to death, full cash out of plans, review date of death.

Your experience and skills

• Post‑secondary education and/or equivalent experience.
• Minimum of 2‑3 years of experience in the financial industry, preferably in Estates, Registered Plans or Operations.
• Industry knowledge of CIRO, CRA and Revenue Quebec rules and regulations (common and civil law) preferred.
• Pro‑active in problem solving with strong analytical skills, presenting recommendations for review and implementation.
• Extremely detail oriented and accurate with a focus on quality assurance.
• Ability to work independently and in a team environment.
• Outstanding customer service focus.
• Excellent time management and organizational skills with the ability to work well under pressure and meet time deadlines.
• Strong knowledge of Microsoft Office (Outlook, Excel, Word).
• Knowledge and experience of Dataphile is an asset.
• Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across Canada.
• Ability to work EST standard hours.

Why Aviso Wealth?

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

• Competitive compensation package that rewards and recognizes individual contributions.
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees.
• Generous vacation time, fitness benefit, parental leave top‑up options.
• Matching contributions to our retirement program.
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program.
• Regular social events to foster teamwork.

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

Company Overview

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology‑enabled, client‑centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self‑directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands‑off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co‑operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $55,000 – $65,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.