Assistant Manager, Trade Administration

Scotiabank; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading Canadian bank is seeking an Assistant Manager, Trade Administration in Toronto. In this role, you will manage a transaction administration team, ensure operational efficiency, and provide client service. The ideal candidate will have significant experience in securities operations and strong leadership skills. Join us to contribute to our commitment to an inclusive workplace.

Qualifications

• 5 years’ experience in financial services industry focusing on securities operations.
• 1-3 years leading a team preferred.
• Thorough knowledge of Trade and Settlement Processing.

Responsibilities

• Coordinate the activity of direct reports working with client accounts.
• Liaise with internal departments to resolve client issues.
• Supervise the administration team for accuracy and efficiency.

Skills

Team leadership

Client service

Problem-solving

Attention to detail

Time management

Education

Post-secondary degree or diploma

Tools

HOD/Broadridge system

BPSA/MS-Access

Job description

Overview

Requisition ID: 234903

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Assistant Manager, Trade Administration, you will be responsible for managing a centralized transaction administration and processing team, ensuring an elevated level of operational efficiency, management control and client service. You will represent Scotiatrust as the subject matter expert in securities administration and control, interact with back & mid-office operations, technology providers, clients, external investment counsellors and other participants in the securities industry. You will work closely with Scotiatrust officers and management, to provide superior service to clients. You will ensure that operational risk is controlled by managing processing accuracy and addressing all sensitive situations in a timely manner.

Are you ready to take on this role? In this role you will:

Responsibilities

• Co-ordinate the activity of direct reports working with client accounts, ensuring adherence to procedures and timely responses to problems and inquiries
• Liaise and co-ordinate with internal departments to resolve client issues, reconcile exceptions and technical issues with systems upon which the unit relies
• Supervise activities in the administration team, monitor accuracy and efficiency of trade input, cash processing and problem resolutions
• Support strategic objectives of the business, including participation in initiatives to improve operational efficiency and client service
• Keep leadership abreast of all significant and any on-going issues
• Authorize transactions and verify the authenticity of client instructions
• Provide leadership, educate, coach, lead and motivate the team and foster teamwork
• Monitor performance in the team, complete performance reviews and set objectives for team members
• Coordinate and monitor the work of team, assign workload, and schedule daily, weekly, and monthly tasks

Qualifications

• Post-secondary degree or diploma and/or 5 years’ experience in the financial services industry, with a focus on securities operations/administration
• 1-3 years’ leading a team is preferred
• Thorough knowledge of the securities industries conventions, procedures and related internal policies and procedures with a particular expertise in Trade and Settlement Processing and Cash Processing
• Thorough knowledge of Securities Processing and Custody systems including HOD/Broadridge system, BPSA/MS-Access
• Thorough knowledge of branch regulations, policies, procedures, operations, and functions to ensure the business operates within audit requirements
• Strong end-user computer skills
• Proven ability to represent a business in delivering a proactive and responsive service
• An ability to prioritize & organize incoming work
• Excellent time management skills
• An ability to work in a fast-paced, constantly changing environment
• Strong problem-solving skills
• Strong attention to detail
• Effective verbal & written communication skills
• An ability to multi-task
• An ability to meet and maintain specified minimum productivity and quality standards

Location

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.