administrative officer

Government of Canada; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

A government organization in Toronto is seeking an office administrator to review administrative procedures, establish work priorities, and assist in budget preparation. The role requires a college certificate and 1-2 years of experience. Candidates must possess strong communication skills and be able to work in a fast-paced environment. This hybrid position allows for remote work alongside in-person tasks.

Qualifications

• 1 year to less than 2 years of experience is required.
• Basic security clearance will be necessary.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Coordinate and plan for office services such as accommodation and relocation.
• Assist in the preparation of the operating budget.
• Prepare periodic and special reports.

Skills

Spreadsheet

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Education

College, CEGEP or equivalent experience

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Experience and specialization

• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Basic security clearance

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Team player