administrative officer

Government of Canada - Central; Moonbeam Township; On-site; CAD 45,000 - 55,000; Full time

Job summary

A governmental agency in Moonbeam Township, Ontario is seeking a qualified individual for administrative support role. Responsibilities include implementing new procedures, budget management, and supervising office staff with no remote work options. Candidates should possess a secondary school graduation certificate and 1 to 2 years of relevant experience. Proficiency in MS Office applications is essential. Competitive working conditions are offered.

Qualifications

• 1 to 2 years of experience is required.
• Ability to work under pressure and manage tight deadlines.
• Fast-paced work environment with a large workload.

Responsibilities

• Implement and review new administrative procedures.
• Delegate work to office support staff.
• Prepare operating budget and maintain inventory control.

Skills

Excellent oral communication

Excellent written communication

Reliability

Adaptability

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures

Supervision

• 1 to 2 people

Experience and specialization

• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Reliability
• Adaptability
• Team player