Administrative Coordinator - Port Hope Project

McNally Companies; Clarington; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction firm is seeking an Administrative Coordinator for their Port Hope Project. The ideal candidate will support project teams by handling administrative tasks, organizing meetings, and ensuring effective communication. Strong skills in Microsoft Office and excellent attention to detail are crucial. The position offers a comprehensive benefits package and requires a proactive, adaptable individual who can work both independently and as part of a team.

Benefits

Comprehensive benefits package

Top-tier medical, dental and vision plans

Generous paid time off

Qualifications

• Minimum of 1 year of experience in a professional setting is preferred.
• Experience in the construction industry is an asset.
• Deadline-driven with a sense of urgency.

Responsibilities

• Complete a broad variety of administrative tasks including preparing progress billings.
• Provide administrative assistance such as writing and editing e-mails.
• Organize meetings, including scheduling and sending reminders.

Skills

Excellent communication skills

Proficiency in Microsoft Office

Strong organizational skills

Ability to multi-task

Attention to detail

Strong interpersonal skills

Ability to work independently

Tools

Microsoft Office Suite

SharePoint

Job description

Position Overview

As an Administrative Coordinator at our Port Hope Project, your primary role will be to support the project team stay organized, prepared, and well-equipped for their ever-changing schedule and the vast array of responsibilities. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Candidate must enjoy working independently with strong attention to detail and a can-do positive attitude. Continually requires a high degree of professionalism and business presence.

District Overview

McNally Construction Inc., a subsidiary of Weeks Marine Inc., is a heavy/civil construction company that specializes tunneling and marine construction. McNally has been successfully completing projects throughout Canada ranging in cost from $350,000 to $400+Mil.

Location

This position is located on site at our Port Hope Project in Port Hope, ON.

Responsibilities

• Complete a broad variety of administrative tasks including preparing progress billings, checking daily labour and equipment reports, composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations.
• Organize meetings, including scheduling and sending reminders.
• Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Keep the office running smoothly, and provide support to various departments.
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.
• Assist with documents and plans using Office 365 (Outlook, Word, Excel, PowerPoint, etc.) including drafting and/or proofreading.

Qualifications

• Excellent communication skills (verbal and written) and comfortable presenting.
• Minimum of 1 year of experience in a professional setting is preferred. Experience in the construction industry is an asset.
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint.
• Experience and ability to navigate and adapt to various online platforms.
• Experience working with modern technologies such as SharePoint, video conferencing, etc.
• Deadline-driven with a sense of urgency.
• Able to take direction and provide timely feedback on progress of tasks.
• Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills.
• Strong emotional intelligence and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to multi-task and prioritize.
• Ability to work independently, as well as part of a team.
• Strong professional interpersonal, written and verbal communication skills.

Other Requirements

• Regular, reliable attendance.
• Work productively and meet deadlines timely.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.