Administrative Coordinator

McGill University; Atikokan; On-site; CAD 30,000 - 60,000; Part time

Job summary

A top Canadian university is seeking a part-time administrative support staff member to assist in the Division of Social and Transcultural Psychiatry. Responsibilities include responding to inquiries, maintaining communication among faculty and students, and supporting the Summer Program. The successful candidate should have excellent bilingual communication skills, proficiency with office software, and relevant educational qualifications. This position offers a competitive benefits package and the opportunity for remote work.

Benefits

Competitive benefits package

Defined contribution pension plan

Tuition waiver for employees and dependents

Flexibility for up to two remote work days per week

Qualifications

• Must be authorized to work in Canada and willing to work in Quebec.
• Level 4 English communication skills required.

Responsibilities

• Respond to inquiries about Division activities.
• Maintain communication among faculty and students.
• Support the annual Summer Program and Advanced Study Institute.
• Prepare meeting minutes and provide administrative support.

Skills

Excellent communication skills in English and French

Familiarity with Mac and Windows operating systems

Proficient in MS Office

Education

DEP - Secretarial Studies

DEP - Office Systems

Job description

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Position Summary

Under the supervision of the Director of the Division of Social and Transcultural Psychiatry Department, the incumbent will perform administrative activities.

Major Duties and Responsibilities

• Responds to inquiries about Division activities, including their summer program
• Maintains communication among faculty and students
• Organizes and provides support to annual Summer Program and Advanced Study Institute
• Plans meetings for summer program and speaker series
• Prepares meeting minutes
• Provides Administrative support to Division faculty, students (graduate and postgraduate) and visiting scholars
• Maintains division Library and AV resources
• Division website, listerserv and social media.
• Assists with travel and other administrative tasks as assigned by the Director
• Other tasks as assigned by the supervisor.

Other Qualifying Skills and Abilities

• Familiarity with Mac and Windows operating systems, MS Office
• Familiarity with McGill administrative procedures related to education & training activities and accounting
• Excellent communication skills in English and French, other languages an asset.

As one of Montreal's Top Employers, here is what we offer

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Work Eligibility and Language

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary

(MUNACA Level F) $29.42 - $36.46

Hours per Week

10 (Part time) Tuesday, Thursday

Supervisor

Professor

Position End Date (If applicable)

2027-03-26

Deadline to Apply

2026-02-18

Equity and Accessibility

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].