administrative assistant - office

Archicana; Ottawa; On-site; CAD 60,000 - 80,000; Part time

Job summary

A consulting firm seeks a part-time Administrative Assistant in Ottawa, ON. The role involves coordinating schedules, directing operations, and ensuring smooth workflow in a busy office environment. Candidates must have at least 2 years of relevant experience, familiarity with office software, and excellent multitasking abilities. Competitive hourly wage of $18.00, with potential full-time opportunities, is offered. Work is primarily on-site with an emphasis on teamwork and communication.

Qualifications

• Minimum 2 years of experience in an administrative or office support role.
• Experience in coordinating conferences and meetings.
• Proficient in using various office software and technology.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Evaluate daily operations and motivate staff.
• Direct and control daily operations and manage training.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Client focus

Adaptability

Education

College, CEGEP or other non-university certificate or diploma (1-2 years)

Tools

MS Office

MS Excel

Google Docs

Quick Books

Adobe Acrobat Reader

Job description

Administrative Assistant – Office

Job Details

• Location: Ottawa, ON K1G 4K3
• Work location: On site
• Salary: $18.00/hour (15 to 35 hours per week)
• Terms of Employment: Day (part‑time leading to full‑time)
• Start date: As soon as possible
• Vacancies: 1

Languages

English

Education

• College, CEGEP or other non‑university certificate or diploma (1‑2 years)
• Business/commerce, general
• Accounting and business/management
• Small business administration/management

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer
• Consulting firm
• Architectural firm

Responsibilities

• Arrange and co‑ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

• 5–10 people

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Database software
• MS Project
• Accounting software
• Desktop publishing software
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Technical terminology

• Engineering
• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Accounting
• Payroll services

Security and safety

• Criminal record check

Transportation / Travel information

• Own transportation
• Willing to travel regularly
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast‑paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Who can apply for this job?

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-01-09

Important notice

This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.