administrative assistant, legal

Canada Immigration Consulting Ltd.; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company in immigration consulting is looking for an administrative assistant to support their legal team. Responsibilities include document preparation, appointment scheduling, and client interactions, all within a fast-paced law practice environment. Candidates should possess a Bachelor's degree and demonstrate proficiency with MS Office tools.

Qualifications

• Bachelor's degree preferred.
• Less than 1 year of experience in a law context.
• Familiarity with MS Office and other listed software.

Responsibilities

• Coordinate the flow of information.
• Schedule and confirm appointments.
• Prepare financial statements and legal documents.

Skills

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Organized

Ability to multitask

Dependability

Efficient interpersonal skills

Reliability

Team player

Education

Bachelor's degree

Tools

MS Word

MS Office

MS Excel

MS PowerPoint

Adobe Acrobat Reader

Job description

Overview

Languages

English

Education

• Bachelor's degree
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• General law practice
• RCMP
  
  

Responsibilities

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Provide clients with information
• Answer telephone and relay telephone calls and messages
• Process money, cheques and credit/debit card payments
• Greet customers
• Process files and paperwork
  
  

Experience and specialization

Computer and technology knowledge

• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader
  
  

Additional information

Security and safety

• Criminal record check
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
  
  

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask