Administrative assistant (CL)

TOTEM; Toronto; On-site; CAD 63,000 - 68,000; Full time

Job summary

A prominent talent management firm in Downtown Toronto is seeking a bilingual Office Services and Administrative Coordinator for a permanent full-time position. Responsibilities include managing office maintenance, coordinating events, and supporting internal teams. Candidates should have a diploma in office administration and 2+ years of experience, with excellent English and French communication skills. This position offers a salary range of $63,000 – $68,000 and requires on-site work.

Qualifications

• 2+ years of experience in a similar role, preferably in a professional services environment.
• Excellent communication skills in English and French, both spoken and written.
• Strong organizational skills and attention to detail.

Responsibilities

• Act as a key point of contact for staff, clients, and vendors.
• Greet visitors and prepare meeting rooms for meetings.
• Manage general office maintenance and supply inventory.

Skills

Bilingual communication

Customer service

Organizational skills

Multitasking

Education

Diploma in office administration

Tools

Microsoft Office

Job description

Location: Downtown Toronto
Salary: $63,000 – $68,000
Schedule: 37.5 hours/week – On-site

Our client is currently seeking a bilingual Office Services and Administrative Coordinator to join their team. This is a permanent full-time position, to be filled as soon as possible.

Responsibilities:

• Act as a key point of contact for staff, clients, and vendors; provide professional customer service
• Greet visitors and prepare meeting rooms for in-person or hybrid meetings
• Coordinate catering and assist with internal events
• Manage general office maintenance and supply inventory
• Make travel arrangements and assist with expense and billing follow-ups
• Prepare, format, and proofread various documents and presentations
• Support internal teams with day-to-day administrative tasks

Requirements:

• Diploma in office administration or other relevant academic background
• 2+ years of experience in a similar role (experience in a professional services environment is a plus)
• Excellent communication skills in English and French, both spoken and written : Excellent verbal and written communication skills in English and functional spoken and written in French (as an asset)
• Proficient with Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational skills, attention to detail, and ability to multitask

Soft Skills:

• Strong interpersonal and communication abilities
• Ability to manage priorities under pressure
• Professional, resourceful, and client-focused

Interested? Please send your resume to [e-mail]

We thank all applicants for their interest. Only those selected for an interview will be contacted.

#TOTEMADMIN