Administrative Assistant

National Research Council Canada / Conseil national de recherches Canada; Winnipeg; Hybrid; CAD 49,000 - 66,000; Full time

Job summary

A leading research organization is seeking an Administrative Assistant to support their operations in Winnipeg. The ideal candidate will provide general administrative support, coordinate meetings, and maintain filing systems. The role requires strong organizational skills and proficiency in MS Office. This position offers a hybrid work arrangement and is perfect for those seeking to start their career in a dynamic environment.

Benefits

Competitive benefits including pension plan

Health and dental coverage

Relocation assistance

Qualifications

• Experience providing administrative support services.
• Experience in arranging meetings, travel, and processing claims.
• Knowledge of office administration procedures.

Responsibilities

• Coordinate meetings and events.
• Arrange travel and prepare related documents.
• Prepare correspondence, reports, and presentations.
• Establish and maintain filing systems.
• Respond to general inquiries.

Skills

Organizational skills

Communication

Attention to detail

Education

Completion of secondary school

Post-secondary education in administration

Tools

MS Office Suite

SAP system

Job description

Overview

Join to apply for the Administrative Assistant role at National Research Council Canada / Conseil national de recherches Canada.

Priority may be given to designated employment equity groups: women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities and racialized persons. The Employment Equity Act uses the terminology Aboriginal peoples and visible minorities. Candidates are asked to self-declare when applying to this hiring process.

City: Winnipeg

Organizational Unit: Industrial Research Assistance Program

Classification: AD-3

Tenure: Term

Duration: Until May 2026 with possibility of extension

Language Requirements: English

Work Arrangements: Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense. Alternative work arrangements may be considered to accommodate candidates as required.

To learn more about these options, please contact the hiring team using the contact information below.

Discover the possible — Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers.

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. We value teamwork and creativity, and you’ll collaborate with the brightest minds to find creative solutions.

The Role

We are looking for an Administrative Assistant to support the Industrial Research Assistance Program (IRAP). The successful candidate will share our core values of Integrity, Excellence, Respect and Creativity and provide general administrative support.

Key responsibilities

• Coordinating meetings (including events and seminars)
• Arranging travel and preparing related documents
• Preparing correspondence, reports and presentations
• Establishing and maintaining filing and signing systems
• Responding to general inquiries
• Other duties common to research environments (shipping / receiving, procurement, badge coordination, time coordination, Non-Salaried Worker coordination, publications administration)

The Administrative Assistant is an integral part of NRC operations.

Screening criteria

Applicants must demonstrate how they meet the following criteria to be considered further. Respond to all pre-screening questions in detail; failure to do so may result in disqualification.

Education

Successful completion of secondary school according to provincial standards. Post-secondary education in administration may be considered an asset. For information on certificates and diplomas issued abroad, please see Degree equivalency.

Experience

• Experience providing administrative support services such as arranging meetings, travel arrangements, processing travel claims, creating and maintaining files, or financial data entry.
• Experience with MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in purchasing / procurement is an asset.
• Experience using the SAP system is an asset.

Condition of Employment

Reliability Status is required. Verification of background information over five years is needed for a Reliability Status.

Language Requirements: English

Assessment Criteria

Technical and behavioural competencies will be evaluated, including:

• Knowledge of office administration procedures (meeting planning, travel, filing, correspondence) considered a strong asset
• Ability to manage multiple priorities and provide information clearly
• Attention to detail and proficiency with Microsoft Office Suite
• Ability to draft memos and correspondence (asset)

Competency profiles

Management Services competency profile will be used for evaluation.

Compensation

From $49,665 to $65,854 per annum. NRC offers competitive benefits including a robust pension plan, health and dental coverage, disability and life insurance, and other supports.

Notes

• In 2025, NRC was named a Top Employer for Young People, a Top Employer in the National Capital Region and Forbes Canada’s Best Employers.
• Relocation assistance will be determined per NRC directives.
• A pre-qualified list may be established for similar positions for one year.
• Preference will be given to Canadian Citizens and Permanent Residents. Please include citizenship information in your application.
• We thank all applicants; only those selected for further consideration will be contacted.

Closing Date: Wednesday, September 17, 2025 - 23:59 Eastern Time

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Contact — Email: [e-mail] | Telephone: [phone]

Job metadata

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Research Services

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