Administrative Assistant

Magna International; Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading organization in Metro Vancouver is seeking a highly organized and detail-oriented Administrative Assistant to support various departments. This role involves managing calendars, handling correspondence, preparing documents, and maintaining filing systems. The ideal candidate should possess excellent communication skills, strong organizational abilities, and proficiency in Microsoft Office Suite. This position offers a valuable opportunity for those eager to make a positive impact in a fast-paced environment.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Ability to prioritize tasks and meet deadlines effectively.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Managing calendars and scheduling appointments for team members.
• Handling incoming and outgoing correspondence.
• Preparing presentations, reports, and other documents.
• Maintaining organized filing systems.
• Coordinating travel arrangements and managing expense reports.
• Providing general administrative support to various departments.
• Assisting with project management tasks.
• Ordering and maintaining office supplies.

Skills

Organizational skills

Verbal communication

Written communication

Microsoft Office Suite

Problem-solving

Time management

Education

High school diploma or equivalent

Associate's degree

Job description

Our company is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. This role is crucial to ensuring the smooth operation of our office environment and providing essential support to various departments. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills, capable of handling a wide range of administrative tasks with efficiency and professionalism. This position offers a fantastic opportunity to contribute to a thriving organization and gain valuable experience in a fast-paced setting. We are looking for someone with a positive attitude, a strong work ethic, and a genuine desire to make a positive impact. This individual will be the go-to person for various administrative needs and will play a key role in maintaining an organized and efficient workplace.

Responsibilities

• Managing calendars and scheduling appointments for team members.
• Handling incoming and outgoing correspondence, including emails, letters, and phone calls.
• Preparing presentations, reports, and other documents as needed.
• Maintaining organized filing systems, both physical and electronic.
• Coordinating travel arrangements and managing expense reports.
• Providing general administrative support to various departments.
• Assisting with project management tasks, as assigned.
• Ordering and maintaining office supplies.

Requirements

• High school diploma or equivalent; Associate's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks and meet deadlines effectively.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.