administrative assistant

John Bead Corp. Ltd; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in Scarborough is seeking an Administrative Assistant to coordinate HR activities and assist with daily operations. The successful candidate will manage schedules, maintain filing systems, and provide excellent customer service. Ideal applicants should be organized, reliable, and possess 1-2 years of experience in an administrative role.

Qualifications

• 1 year to less than 2 years of experience required.
• Ability to work independently and under pressure.

Responsibilities

• Coordinate HR department activities to meet the organization's goals.
• Open, distribute mail, and organize daily operations.
• Maintain digital database and provide customer service.

Skills

Multitasking

Flexibility

Organized

Reliability

Time management

Education

College or CEGEP certificate

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Reliability
• Time management

Experience

• 1 year to less than 2 years
• Disability benefits

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Administrative Assistant • Scarborough, Ontario, Canada