Administrative Assistant

Global Incentives Inc; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic company in Toronto is seeking an experienced Office Administrator to oversee day-to-day operations. The ideal candidate will possess strong organizational and communication skills, manage office duties, and support the Vice-President. This full-time position offers a salary of $18.00-$20.00 per hour with benefits including paid time off.

Benefits

Paid time off

Qualifications

• Experience managing office operations and reception duties.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office tools.

Responsibilities

• Handle reception duties, including telephone, mail, and couriers.
• Maintain office files and coordinate storage of project files.
• Prepare expense claims and manage petty cash.

Skills

Strong organizational skills

Excellent communication skills

Proficient in Microsoft Office Suite

Ability to work independently

Job description

Overview

We are looking for an experienced Office Administrator to manage the day-to-day operations of our office. The ideal candidate will be a go-getter, quick learner, and team player.

Responsibilities

• handle reception duties, including telephone, mail and couriers
• maintain office files and coordinate storage of project files
• manage office supplies and equipment
• prepare expense claims and manage petty cash
• assist the Vice-President in day to day functions, including correspondence, filing, and scheduling and travel itineraries
• prepare excel spreadsheets from film production budgets and cost reports
• arrange meetings and conference calls and compile meeting minutes and follow-up notes
• liaise with client contacts to obtain production documentation
• arrange for the collection of production records and manage shipping and delivery of production documents

Qualifications

• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent communication skills with a strong attention to detail
• Proficient in Microsoft Office Suite
• Ability to work independently

If you meet these qualifications and are interested in joining our team, please submit your resume for consideration.

Job Type

Full-time

Pay

$18.00-$20.00 per hour

Benefits

• Paid time off

Work Location

In person