Administrative Assistant

Breton Brewing Co.; Sydney; On-site; CAD 30,000 - 60,000; Full time

Job summary

A craft brewery and hospitality company in Sydney, Nova Scotia, is looking for an Administrative Assistant to support their CFO with financial administration and bookkeeping. The ideal candidate will have experience with accounting software and a keen eye for detail. This role offers a competitive hourly rate, benefits, and opportunities for professional development.

Benefits

Competitive hourly rate of $22–26

Health, dental, and vision benefits

Opportunities for professional development

Employee discounts on products

Qualifications

• Proven experience in bookkeeping or accounting support.
• Strong understanding of basic accounting principles.
• Ability to work independently with minimal supervision.

Responsibilities

• Perform daily bookkeeping and data entry for sales, expenses, and inventory.
• Ensure timely and accurate financial records.
• Assist with accounts payable/receivable and payroll processing.

Skills

Bookkeeping

Attention to detail

Communication skills

Problem-solving

Time-management

Education

Diploma or coursework in accounting/finance

Tools

QuickBooks Online

Microsoft Office

Google Suite

POS systems (Toast, EKOS, WHISK)

Job description

Overview

We are seeking a detail-oriented, self-directed Administrative Assistant to support our CFO and leadership team. This role focuses on bookkeeping, data accuracy, and financial administration, while also providing support across multiple business systems. The successful candidate will be comfortable managing numbers, spotting discrepancies, and finding solutions to keep our operations running smoothly. This is an excellent opportunity for someone who enjoys working with financial systems, thrives on accuracy, and wants to grow with a dynamic and expanding company.

Responsibilities

• Perform daily bookkeeping and data entry for sales, expenses, and inventory


• Ensure timely and accurate financial records in QuickBooks Online


• Conduct regular bank and credit card reconciliations


• Assist with accounts payable / receivable and payroll processing under the CFO’s guidance


• Prepare financial summaries and reports for CFO review


• Investigate discrepancies and recommend solutions


• Work with cross-functional teams (brewing, restaurant, warehouse, sales) to ensure financial data flows correctly into business systems


• Use and support integrations across platforms including Dext, EKOS (brewing), WHISK (restaurant inventory), and Toast (POS), and be comfortable learning and optimizing multiple systems


• Identify opportunities to streamline financial processes and improve efficiency


• Manage order entry for commercial accounts through Order Desk


• Liaise with suppliers, distributors, and commercial accounts to ensure accurate financial reporting and payment coordination


• Support the CFO in budgeting, forecasting, and financial analysis projects

Qualifications

• Proven experience in bookkeeping, accounting support, or a similar role (hospitality / retail / manufacturing an asset)


• Strong understanding of basic accounting principles


• Proficiency with accounting software (QuickBooks Online preferred)


• Experience with POS and inventory systems (EKOS, WHISK, Toast, or similar)


• Advanced attention to detail and high degree of accuracy


• Strong math, analytical, and problem-solving skills


• Ability to work independently and stay self-directed with minimal supervision


• Excellent organizational and time-management skills


• Effective written and verbal communication skills


• Diploma, certification, or coursework in accounting / finance is considered an asset


• Proficiency in Microsoft Office or Google Suite

Compensation & Perks

• Competitive hourly rate of $22–26 (based on experience), with growth potential as responsibilities expand


• Health, dental, and vision benefits


• Opportunities for professional development and advancement


• Employee discounts on Breton Brewing Co. products and merchandise

How to Apply

If you’re passionate about numbers, systems, and problem-solving, we’d love to hear from you. Please submit your resume and a brief cover letter to [e-mail], with “Administrative Assistant” in the subject line.

Your cover letter is an opportunity to showcase your attention to detail, your experience with bookkeeping and financial systems, and your ability to work independently.

We appreciate all applications, but only candidates selected for interviews will be contacted.

About Breton Brewing Co.

Breton Brewing Co. is a growing craft brewery and hospitality company in Sydney, Nova Scotia, on Cape Breton Island. Our mission is to brew exceptional beers that capture the essence of our community while fostering a culture of camaraderie and innovation. In 2025, we are expanding with Breton Crafthouse, a new downtown Sydney craft brewery, restaurant, and meeting space.

We are seeking a finance-minded professional to join our team.

Our Commitment: Breton Brewing Co. and related companies are equal opportunity employers committed to fostering an inclusive environment that celebrates diversity and embraces unique perspectives. We believe diversity drives innovation, creativity, and excellence in everything we do.

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