Administrative Assistant

Government of Canada; Saguenay; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government organization located in Saguenay, Canada is seeking an experienced Administrative Assistant to manage daily operations and support administrative tasks. The ideal candidate will possess strong communication skills and have a background in administrative and secretarial practices. Responsibilities include managing correspondence, scheduling appointments, and providing excellent customer service. Candidates must be detail-oriented and capable of working independently in a busy environment.

Benefits

On-site amenities

Parking available

Qualifications

• 1 to 2 years of experience in an administrative role.
• Ability to maintain confidentiality and reliability.
• Experience with bookkeeping and payroll administration.

Responsibilities

• Open and distribute mail and materials.
• Plan and organize daily operations.
• Compile data, statistics, and other information.
• Provide customer service and greet visitors.
• Schedule and confirm appointments.

Skills

Excellent oral communication

Excellent written communication

Organized

Team player

Attention to detail

Education

College/CEGEP or equivalent experience

Administrative assistant and secretarial science, general

Tools

Sage Accounting Software

Job description

Overview Languages

French

Education

• College/CEGEP
• or equivalent experience
• Administrative assistant and secretarial science, general

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Professionalism in customer service

Supervision

• 1 to 2 people
• Committees

Experience and specialization Computer and technology knowledge

• Sage Accounting Software

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Project management
• Accounting
• Payroll services

Additional information Security and safety

• Confidential security clearance

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Adaptability
• Dependability

Benefits Other benefits

• On-site amenities
• Parking available