administrative assistant

SUDBURY CARDIOLOGY CENTRE; Northeastern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare organization in Northeastern Ontario is looking for an Administrative Coordinator to support newcomers and refugees, coordinate seminars, and maintain office operations. The ideal candidate will have experience in community integration, organizational skills, and a secondary school graduation certificate. This permanent full-time position offers a dynamic work environment and a chance to make a difference.

Qualifications

• Minimum 1 year of experience supporting newcomers and refugees.
• Experience with Indigenous communities and providing cultural competency training.
• Strong organizational skills and attention to detail.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Schedule and confirm appointments.
• Provide customer service and handle inquiries.
• Maintain digital database and filing systems.

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Experience

• 1 year to less than 2 years
• Support for newcomers and refugees
  • Assists with immediate settlement needs of newcomers and / or refugees (for example : housing, transportation, storage, childcare, winter clothing, etc.)
  • Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
  • Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
  • Supports newcomers and / or refugees with foreign credential recognition
  • Offers mentorship programs that pair newcomers and / or refugees with experienced employees
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees
• Support for Indigenous people
  • Offers mentorship, coaching and / or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
  • Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 35 to 40 hours per week

Tasks / Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database