Administrative Assistant

Realtris Inc; Markham; On-site; CAD 35,000 - 37,000; Full time

Job summary

A local real estate brokerage in York Region is seeking a Receptionist/Administrative Assistant. Responsibilities include managing front desk operations, providing administrative support, and ensuring efficient office operations. Ideal candidates are detail-oriented and possess strong communication and organizational skills. This full-time position offers a competitive salary and opportunities for growth in the real estate field.

Benefits

Company events

On-site parking

Qualifications

• Prior experience in a real estate office or administrative role.
• Proficiency in REALM and familiarity with broker loading processes.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Greet clients and manage all incoming calls.
• Assist with broker loading and accuracy of MLS listings.
• Provide administrative support to agents and management.

Skills

Strong communication skills

Excellent organizational skills

Multitasking abilities

Friendly and team-oriented attitude

Tools

REALM

Job description

We are looking for aReceptionist/Administrative Assistantto join our team at our real estate brokerage. This is a great opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment. As the first point of contact for clients and visitors, you will play a key role in ensuring the smooth day-to-day operation of the office while providing support to our team of real estate professionals.

Position Details:

Location:Office-based, Markham
Hours:Monday to Friday, 10:00 AM – 6:00 PM
Salary:$35000 - $37000 (based on experience)

Key Responsibilities:

Front Desk & Client Support:

• Greet clients, visitors, and agents with a professional and welcoming attitude
• Manage all incoming and outgoing calls, ensuring inquiries are handled efficiently
• Respond to emails and direct messages as required

Administrative Duties:

• Assist withbroker loadingand ensure the accuracy of MLS listings
• UseREALMand other industry platforms for data entry and property updates
• aintain organized digital and physical filing systems
• Handle day-to-day office tasks, including printing, photocopying, scanning, and mail management

Team Support:

• Provide administrative support to agents and management
• Coordinate appointments and ensure smooth office scheduling
• Assist with preparing marketing materials and listing packages when required

Qualifications:

• Prior experience in a real estate office or administrative role (preferred)
• Proficiency inREALMand familiarity with broker loading processes (an asset)
• Strong communication skills with a professional phone and email etiquette
• Excellent organizational and time-management abilities
• Ability to multitask and work independently in a fast-paced environment
• Friendly, approachable, and team-oriented attitude

Why Join Us?

• Supportive and collaborative work environment
• Opportunities to grow and gain valuable experience in the real estate industry
• Competitive salary with room for advancement
• Be part of a dynamic team committed to delivering excellent client service

Ready to Apply?
If you are proactive, detail-oriented, and eager to be part of a vibrant real estate team, we’d love to hear from you.Submit your resume and cover letter today.

Job Type: Full-time

Pay: $35,000.00-$37,000.00 per year

Benefits:

• Company events
• On-site parking