administrative assistant

Massage Life Rabbit Hill; Edmonton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local massage center in Edmonton is looking for an Office Administrator to manage office tasks, coordinate seminars, and provide exceptional customer service. The ideal candidate should have a high school diploma, 1-2 years of experience, and strong organizational skills. Proficiency in MS Office and excellent communication abilities are required. This role offers a permanent position with a standard 40-hour work week.

Benefits

Dental plan

Health care plan

Qualifications

• 1-2 years of experience in office administration or related field.
• Ability to work independently and manage multiple tasks.
• Familiarity with office procedures and equipment.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.
• Manage office supplies and maintain inventory.
• Provide customer service and respond to inquiries.

Skills

Excellent oral communication

Attention to detail

Organizational skills

Team player

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Electronic mail

Job description

Duration of employment: Permanent

Work language:

English

Work hours:

40 hours per week

Education:

Secondary (high) school graduation certificate

Budgetary responsibility:

$500,001 - $1,500,000

Key Tasks:

1. Arrange and coordinate seminars, conferences, etc.
2. Establish and implement policies and procedures
3. Record and prepare minutes of meetings, seminars, and conferences
4. Determine and establish office procedures and routines
5. Schedule and confirm appointments
6. Answer telephone and relay messages
7. Answer electronic inquiries
8. Compile data, statistics, and other information
9. Oversee the preparation of reports
10. Advise senior management
11. Respond to employee questions and complaints
12. Order office supplies and maintain inventory
13. Liaise with management, union officials, and HR consultants
14. Organize staff consultation and grievance procedures
15. Greet people and direct them to contacts or service areas
16. Set up and maintain manual and computerized filing systems
17. Perform data entry
18. Provide customer service
19. Maintain and manage digital database
20. Perform basic bookkeeping tasks

Supervision:

3-4 people

Computer and technology knowledge:

• MS Excel
• MS Word
• Electronic scheduler
• MS Office
• Electronic mail

Area of specialization:

• Correspondence
• Reports and records
• Statistics
• Invoices
• Facility management
• Transportation/travel information

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability:

• Excellent oral communication
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Dependability

Experience:

1 year to less than 2 years

Health benefits:

• Dental plan
• Health care plan