administrative assistant

Sandal Translation Services Ltd.; Calgary; On-site; CAD 35,000 - 50,000; Full time

Job summary

A translation services provider in Calgary is looking for a dedicated Administrative Coordinator to manage the flow of information and coordinate events. The ideal candidate has a secondary school certificate and solid experience with office software. This full-time role requires excellent communication skills and the ability to work under pressure in a fast-paced environment with tight deadlines.

Qualifications

• 1 to less than 7 months of experience needed.
• Ability to work independently in a fast-paced environment.
• Strong attention to detail and time management skills.

Responsibilities

• Manage contracts and provide customer service.
• Plan and organize daily operations.
• Arrange and coordinate seminars and conferences.

Skills

Organized

Excellent oral communication

Excellent written communication

Attention to detail

Ability to multitask

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Google Drive

Adobe Acrobat Reader

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Business services

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of specialization

• Correspondence

Additional information

Transportation/travel information: Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities