Administration Technician

CEGEP - John Abbott College; Sainte-Anne-de-Bellevue; On-site; CAD 30,000 - 60,000; Full time

Job summary

A CEGEP institution in Quebec seeks a Human Resources Recruiter to manage full-cycle recruitment for non-teaching positions. This role involves revising job descriptions, preparing job postings, and coordinating interviews while maintaining a high level of professionalism. Candidates must possess a DEC in Business Administration or Human Resources, advanced English, and intermediate French skills. Strong organizational, interpersonal, and communication skills are essential. Experience with Microsoft Word and Excel is required, while familiarity with CLARA/GEREMI is an asset.

Qualifications

• Must have advanced English skills both oral and written.
• Intermediate French proficiency required for communication.
• Highly organized and able to prioritize tasks with minimal supervision.

Responsibilities

• Manage the full-cycle recruitment process from posting through to hiring.
• Revise job descriptions in collaboration with departments and ensure compliance.
• Prepare and post job listings accurately on the ATS.

Skills

Advanced English

Intermediate French

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Knowledge of Microsoft Word

Knowledge of Microsoft Excel

Education

Diploma of college studies (DEC) in Business Administration or Human Resources

Job description

Job Description

IMPORTANT: Effective immediately

DEADLINE TO APPLY: January 14, 2026

In accordance with ministerial directives issued by the Secrétariat du Conseil du trésor concerning a freeze on public service recruitment, effective November 1, 2024, only applications from employees with regular employment status at the College and within the college network will be considered for positions that are not directly serving students.

JOB SUMMARY

Under the direct supervision of the Coordinator of Human Resources Services, to perform various administrative and technical tasks pertinent to recruiting and hiring for non-teaching employees.

Duties and Responsibilities

• Manage the full-cycle recruitment process from posting through to hiring.
• Revise job descriptions in collaboration with departments/services and ensure conformity with the Classification Plans.
• Prepare and post jobs online, and ensure accuracy of information posted on the Applicant Tracking System (ATS).
• Communicate information about job postings with various stakeholders, including College employees, external applicants, the Support Staff Union (JACASPA), and the Placement Office as required.
• Determine the order of priority of internal applicants in accordance with the Collective Agreement rules.
• Coordinate the interview process including testing, referencing and presenting offers.
• Act as HR representative and resource person on selection committees for the hiring of support and professional employees, ensuring a high level of professionalism and confidentiality throughout the selection process.
• Liaise with departments/services for matters concerning the hiring of support and professional employees.
• Administer files related to the hiring dossier, ensuring that all documents and files are saved and organized diligently.
• Take part in regular recruiting meetings to share updates and issues related to active and upcoming postings, and to promote transparent and effective communication in the team.
• Collaborate with the HR team in the development and improvement of HR processes related to recruitment and selection (strengthening talent pools of potential applicants, sourcing, marketing, etc.).
• Act as back-up for social media postings.
• Perform other related duties, as assigned.

EDUCATION

Diploma of college studies (DEC) in Business Administration, Human Resources, or appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Specific Requirements

• Advanced level of English
• Intermediate level of French
• Must be highly organized and autonomous, and able to prioritize effectively with a minimum of supervision
• Strong interpersonal skills, and an effective communicator
• Proven ability to deal with employees pleasantly and efficiently within a service orientation as well as dealing with difficult issues and situations with diplomacy
• Knowledge and experience in using Microsoft Word and Excel
• Ability to produce effectively and efficiently under pressureAbility to maintain confidentiality
• Ability to think critically and problem‑solve
• Knowledge of CLARA/GEREMI an asset

Required Tests

Testing may be required to demonstrate knowledge of:

• Word (intermediate)
• Excel (intermediate)
• French (Intermediate oral and written)
• English (Advanced oral and written)