Administration Clerk (Part-Time)

ATCO Frontec; Yellowknife; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading facilities management provider is looking for a part-time Administration Clerk to join their team in Yellowknife. You will handle various administrative tasks including front desk duties, invoicing, and travel arrangements. The ideal candidate should have at least 2 years of office administration experience, be proficient in Microsoft Office, and possess strong communication skills. This position requires on-site work three days a week and offers an opportunity to contribute to a supportive team environment.

Qualifications

• Minimum 2 years of experience in office administration.
• Proficient in Microsoft Office applications.
• Strong communication skills, both written and verbal.

Responsibilities

• Perform front desk duties including phone handling.
• Review, code, and approve invoices for processing.
• Schedule travel arrangements including accommodations.

Skills

Office administration experience

Customer service

Proficient in Microsoft Office

Strong communication skills

Time management

Collaboration

Education

High school diploma

Post-secondary education in related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Who We Are

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description

ATCO Frontec is seeking a part-time Administration Clerk to join our team at ATCO Fire Prevention Services in Yellowknife, NT.

The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support.

This is a part-time position that will be 3 days in office a week.

Where We Work and Live: This position will be based on-site in our office in Yellowknife, NT.

Responsibilities

• Front Desk duties: phone handling, customer service, and supply upkeep
• Review, code, and approve invoices for processing.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Schedule travel arrangements that include accommodations, flights, vehicle rentals.
• Participate in internal and external audits.
• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems.
• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
• Ad hoc support to office and staff and Yellowknife operations.

Qualifications

• Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
• High school diploma or equivalent required; post‑secondary education in a related field is an asset
• Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
• Experience with timecard entry, accounts payable/receivable, and ordering parts
• Strong communication skills, both written and verbal; comfortable speaking in front of a team
• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Self‑motivated, adaptable, and a collaborative team player with a willingness to learn
• Ability to work on‑site at the designated office location
• Understanding of business operating systems and general office technology

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.