Accounts Payable Coordinator

Equest; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading accounting firm in Toronto is seeking an Accounts Payable Coordinator to cover a maternity leave. The position involves processing accounts payable and handling expense claims. Candidates should have a diploma in accounting and 2-3 years of relevant experience. Strong knowledge of accounting principles and proficiency in Microsoft Excel are required. Join our team and contribute to our accounting operations.

Qualifications

• Successfully completed related post-secondary education.
• Possesses knowledge of general accounting principles.

Responsibilities

• Reviews employee expense claims for accuracy and completeness.
• Sends employee expense summaries to HR for processing.
• Responds to inquiries and resolves invoicing issues.
• Records and posts cash receipts accurately.
• Performs bank reconciliations for Canadian and U.S. Banks.
• Completes credit applications for new vendors.

Skills

General accounting knowledge

Attention to detail

Problem-solving skills

Education

College diploma in accounting

Tools

Microsoft Excel

VantagePoint

Job description

Overview

We are seeking an Accounts Payable Coordinator to join our team to cover a maternity leave. Accounts Payable Coordinator performs a variety of accounting functions to process Accounts Payable and expense reports including coding to GL, reviewing expense reports, preparing ACH payments, and posting cash receipts. The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

Duties and Responsibilities

• Reviews employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Sends employee expense summary to HR for processing each payroll period
• Responds to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Records & posts cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Performs bank reconciliations for Canadian and U.S. Banks
• Completes credit applications for new vendors
• Enters new vendor in system and EFT / ACH enrollment
• Prepares cheque requisitions, wire transfer and intercompany transfer
• Monitors daily AP Inbox to receive invoices, code and post them
• Reviews details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute them to Project Managers for approval prior to processing
• Uploads approvals to the accounting system
• Performs month end tasks such as balance intercompany AP and prepare accrual list, if any
• Prepares weekly invoice batches for ACH Payments for review / approval
• Assists in other accounting related activities as required

Required Skills

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possesses knowledge of general accounting principles and guidelines.

Required Experience

• 2-3 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software