Office Coordinator

St. Clement's School; Guelph; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local school board in Ontario is hiring an Office Coordinator for a temporary full-time position at Fred A. Hamilton Public School. The successful applicant will provide administrative support and manage office tasks, ensuring the effective operation of the school office. Candidates should have an OSSD or equivalent, strong computer skills, and the ability to work independently and collaboratively. Join a progressive team dedicated to improving student outcomes and well-being.

Benefits

Competitive compensation

Defined benefit pension plan

Professional development opportunities

Vibrant wellness programs

Qualifications

• Demonstrated understanding of elementary school operational requirements.
• Ability to work well with minimal supervision and as an effective team member.
• Proven ability to collaborate with others in a respectful manner.

Responsibilities

• Provide confidential and administrative support for the principal and vice-principal.
• Verify student attendance through Safe Arrival program.
• Co-ordinate workload and assign tasks of other office staff as required.
• Develop and maintain all school, student and financial records.
• Prepare and follow up on a variety of correspondence, reports and documents.

Skills

Excellent computer skills

Excellent organizational skills

Ability to adhere to confidentiality

Excellent interpersonal skills

Multi-tasking ability

Education

Ontario Secondary School Diploma (OSSD) or equivalent

Tools

Microsoft Office

SDS

School Cash

Edsembli

Job description

Overview

Job Code: 26OCT08

Office, Clerical, Technical

CAREER OPPORTUNITY: OFFICE COORDINATOR - ELEMENTARY

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.

The Opportunity

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Office Coordinator - Elementary.

Location: Fred A. Hamilton Public School

FTE and Hours: 1.0 FTE; 35 hours per week

Hourly Pay Rate: $31.61 - $38.51 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date: February 13, 2026

End Date: Unknown end date

Board Information: 10-month position (yearly from September – June following the school year calendar); temporary; full-time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Principal and Vice Principal, the Office Coordinator - Elementary is responsible for providing confidential and administrative support, managing student attendance, coordinating office tasks, and maintaining school, student, and financial records. This role ensures the efficient operation of the school office and supports the overall administrative functions of the school.

Responsibilities

This position will be responsible for performing all office administrative duties in the school including:

• Provide confidential and administrative support for the principal and vice-principal
• Verify student attendance through Safe Arrival program
• Co-ordinate workload and assign tasks of other office staff as required
• Develop and maintain all school, student and financial records including School Cash Online, SDS, banking and budget reconciliation
• Establish and maintain manual and automated filing systems
• Complete month end reporting
• Prepare and follow up on a variety of correspondence, reports and documents
• Other duties as assigned

Experience and Qualifications

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board
• Demonstrated understanding of elementary school operational requirements to effectively perform or delegate tasks as required
• Demonstrated ability to adhere to confidentiality at all times
• Excellent computer skills including but not limited to Microsoft Office, SDS, School Cash and Edsembli and ability to use a variety of computer applications and databases
• Excellent organizational, multi-tasking and record-keeping skills
• Ability to work well with minimal supervision and as an effective member of the school team
• Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.
• Excellent interpersonal skills to communicate effectively and resolve concerns with staff, students and with the community

APPLICATION DETAILS

Ready to make a difference? Candidates are invited to submit their application through Apply To Education, no later than 4:00 p.m. on February 06, 2026. To submit your application, click the Apply button at the top of the page or visit: https://ugdsb.simplication.com/.

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

Inclusive Recruitment & Hiring

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact [e-mail].

Applicant Self-Identification Questions

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact [e-mail].

2-Feb-26