Jobs in Sao Paulo, Italie

Heidrick & Struggles (Nasdaq: HSII) is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Who We Are

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

Heidrick & Struggles (H&S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

What We Do

You will be a part of our Consulting Practice in Brazil. At Heidrick Consulting, we work with Senior Leadership, Executive Teams, and Boards, covering major national and multi-national companies across all industry sectors in Brazil and Latin America.

You will be joining a growing, dynamic team as a Project Coordinator. The Project Coordinator role is responsible for project coordination and performing various administrative functions for multiple client accounts/projects. Your contributions will expose you to senior leaders across a variety of industries and geographies.

The location of the role is in São Paulo or Rio de Janeiro.

Role Responsibilities

As the Project Coordinator, you will partner with Project Managers, Principals, and Partners to assist in the execution of various deliverables and management of engagements, thrive in a team environment to meet production goals, schedule meetings, maintain processes, and manage daily workflow.

The role is responsible for all deliverables within client engagements; it is an essential business support role and will suit someone who has excellent numerical skills, an understanding of profit and loss, and fantastic relationship-building skills.

Client Impact & Engagement:

• Owning the full lifecycle management of smaller internal projects or client engagements overseen by a Project Manager
• Building and managing a project plan tracking work in progress with the account team
• Providing administrative and technical support to client teams (e.g., travel, expenses)
• Planning client & internal meetings, calls, and events, including organizing complex calendars
• Managing day-to-day operational aspects of assigned engagements, including project and financial reporting
• Escalating issues appropriately
• Providing engagement coordination for multiple client accounts/engagements
• Managing engagement administrative and survey/assessment support tasks
• Formatting, creating, and assembling engagement documents/media

People:

• Supporting Project Manager/Leader in the setup of PMO
• Supporting on the delivery of larger engagements
• Working with the team to ensure the quality of deliverables
• Collaborating with other business functions and appropriately delegating activities
• Assisting with the training of new hires as appropriate

Firm Building:

• Developing relationships with the team, other internal functions, and clients
• Looking for opportunities to enhance Project Management processes
• Contributing to the creation of proposals with guidance and a defined scope set by the prospect lead

Knowledge:

• Using a variety of software tools to administer and support client delivery
• Understanding systems including Latitude, Kimble, PeopleSoft, and Culture Connect as well as Word, Excel, and PowerPoint
• Understanding and administering engagement profit and loss
• Understanding and appropriately using business templates and branding
• Championing Project Management processes or tools
• Understanding and appropriately delivering Stakeholder management

Basic Role Qualifications

• Minimum of 2-3 years’ experience in a similar corporate environment role
• Ability to communicate, both verbally and in writing, in English and Portuguese.
• Excellent attention to detail as well as organizational, planning, and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast-paced and challenging environment.
• Proven record in delivering successful projects, without close supervision; excellent administrative and organizational skills.

Preferred Role Qualifications

• Undergraduate degree preferred
• Knowledge of project management methodologies and able to create project plans with some support for internal or client projects/engagements.
• Excellent client services skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support.
• Flexible with a ‘can do’ attitude and passion for delivery.
• Pro-active and logical thinking with creative and collaborative problem-solving ability.
• Good communication, negotiation, and numerical skills.
• Aptitude to work well with others and delegate as appropriate.
• Proficient in Excel, PowerPoint, Word, Outlook, and Project Management software.
• Excellent stakeholder management skills at all levels.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.